University of Wisconsin - Madison

Position Vacancy Listing

PVL # 96576

Please Note: A change was made to this position announcement on 02/20/19

 

Working Title:
Facilities Specialist
Official Title:
SR FACIL ARCHITECT(S02BN) or FACILITIES ARCHITECT(S02DN) or ASSOC FACIL ARCHITECT(S02FN) or SR FACILITIES ENGR(S04BN) or FACILITIES ENGINEER(S04DN) or ASSOC FACILITIES ENGR(S04FN)
Degree and area of specialization:
For Engineer Title: Bachelor's degree from an accredited college or university required, with major studies in facility management, construction, or engineering related discipline.

For Architect Title: Bachelor's degree from an accredited college or university required, with major studies in facility management, construction, or architectural related discipline.
 
  
Minimum number of years and type of relevant work experience:
Experience in applying the principles, concepts, and methods of facility administration and life cycle management sufficient to maintain facilities and facility equipment in good working order. This includes knowledge of typical facility, equipment, or services; proper work maintenance procedures to achieve goals of greater economy and efficiency; the causes of deterioration and/or impending failure of equipment and components; and the tests and procedures that can verify and determine conditions.

Title and pay rate will be decided at time of hire based on qualifications and experience.
0-2 years of experience, Associate Level at salary minimum $55,000
1-6 years of experience, No Prefix Level at salary minimum $65,000
7+ years of experience, Senior Level at salary minimum $75,000
Principal duties:
CUSTOMER LIAISON (30%)
The Facilities Specialist assists and briefs supported customers on the Physical Plant organizations and explains the process for requesting work, funding jobs, and related policies. Provide guidance or assistance for non-facility related issues or complaints. The incumbent also works with various FP&M Departments to facilitate work within the Facilities Speicalist's area of responsibility. Facilitate supported customer compliance with the campus exterior architectural plan, current master plans, energy, environmental, safety, disaster preparedness and emergency response plans.

Provides updates to management and the supported customers on all issues (facility condition) and work efforts being accomplished for the facilities assigned.

Meet with all supported customer points of contact on a periodic basis to review work efforts and requirements. Conduct and attend periodic meetings and visits to identify any facility problems that have developed and to facilitate work execution and to represent and provide advice on the supported customer's projects and concerns. The Facilities Specialist will be knowledgeable of the timing of outages and the notification of planned utilities outages on behalf of the supported customer.

Perform as customer liaison for all contracts by relaying supported customer requirements. The incumbent conducts assessments on completed work to ensure supported customer satisfaction.

FACILITIES MANAGEMENT (30%)
Receive, inspect, and verify campus maintenance and functional improvement requests to determine priority and approves all requests for maintenance and improvement. The Facilities Specialist is aware of the status of all work occurring in their facilities and follows through until completion of all work. Be aware of and initiates work into the work intake system where not entered by Service Desk personnel. Ensure supported customer work requests are closed and cancelled when necessary.

Support the project management of the infrastructure condition assessment program and facility retro-commissioning program. Ensure that facilities have accurate and current asset data in the CMMS. Consult with the Skilled Trades and Specialized Crafts management to ensure the CMMS reflects an accurate asset inventory and real property installed equipment inventory for assigned buildings and that the database relationships are established. Inspect building assets in accordance with the annual inspection schedule. Participate in project turnover to ensure the building asset inventory is accurately updated for incorporation into CMMS at the completion of work. Provide input into the management of preventive maintenance programs to ensure life expectancy of facilities.

The Facilities Specialist is a key member of the work intake group and provides recommendations related to his/her assigned facilities. Assist in identifying work that may be contracted out and establishes criteria as needed. The incumbent meets with representatives of the shops and contracting office to review work in progress in their areas and identifies issues and concerns associated with the projects.

The Facilities Specialist is not the official inspector of the contractor's work, but must keep up-to-date on the work being performed to ensure all known issues are addressed prior to Beneficial Occupancy Date and request review of contractor submittals related to their assigned facilities/infrastructure when needed.

Examine and investigate work requests or orders, sketches, blueprints, and other specifications in support of the infrastructure condition assessment program. Manage the facilities based on criticality and the Condition Index (CI) of the facility. Work with the Skilled Trades and Specialized Crafts management to develop or assist in the development of Maintenance Execution Plans, Maintenance Action Plans and the Long Range Maintenance Plan.

Additionally, this position requires an awareness of asbestos abatement, radon mitigation, and lead paint and mold remediation programs as mandated by federal, state and local laws ensuring asbestos, radon, lead and mold within facilities are appropriately identified, managed, mitigated, and disposed of in accordance with federal, state and local regulations.

REQUIREMENTS MANAGEMENT (30%)
Assist supported customers in developing scoping requirements and estimates. This may require visits to supported customers' sites to determine the actual nature of work requests and entering data into CMMS. Provide initial diagnosis of problems within facilities or obtains assistance from other parts of the Physical Plant organization. Evaluate whether the repair or replacement recommendations are valid by using his/her knowledge of the facility and its assets. Recommend requests for engineering design studies, architectural analysis, and identifies needs for maintenance, repair or construction project support driven by facility conditions.

Ensure electronic Operation and Maintenance Support Information (eOMSI) is obtained for new facilities and all other Class II infrastructure, to include storm water features. Support includes, but is not limited to, providing input to planners, concept development, reviewing design specifications and construction contract submittals, accepting the final eOMSI submittal, and ensuring PM cost proposals are provided to the customer, the final data are uploaded into CMMS and final documents are stored in a document management system.

FINANCIAL MANAGEMENT (10%)
Monitor the emergency, urgent and routine service work, projects, and contract expenditures in assigned supported customer's facilities with respect to availability of funds and coordinates with the supported customer when additional funds are needed.

Direct preparation of project estimates, and identifies funding sources, to include labor hours and material costs. Review and approve programming documents to include project booklets, initial cost estimates for maintenance and repair, rehabilitation, facility improvement projects, and provides or reviews program development brochures, project booklets or other documentation for facilities projects.

The Facilities Specialist identifies requirements, and develops and recommends operating budgets for maintenance, repair, and operations and maintenance minor construction programs.
  Additional Information
 1. Knowledge and understanding of the Physical Plant mission and functions, inter-relationships with all other FP&M Departments, and Physical Plant core work processes.
2. Knowledge of, and skill in applying the principles, concepts, and methods of facility administration and life cycle management sufficient to maintain facilities and facility equipment in good working order. This includes knowledge of typical facility, equipment, or services; proper work maintenance procedures to achieve goals of greater economy and efficiency; the causes of deterioration and/or impending failure of equipment and components; and the tests and procedures that can verify and determine conditions.
3. Knowledge of and the ability to manage the workflow of facility maintenance projects, from identification, to prioritization, through execution, and evaluation.
4. Knowledge of condition based maintenance management (facility assessment, criticality and CMMS).
5. Knowledge of maintenance, repair, and construction techniques and facilities management, maintenance, planning, acquisition and contracting processes.
6. Ability to read and understand contract plans and specifications.
7. Ability to analyze and evaluate requirements and work order requests for repair, maintenance, and construction submitted by clients.
8. Ability to investigate and diagnose maintenance and repair problems within buildings to determine initial cause and initiate corrective action.
9. Ability to communicate effectively both orally and in writing. Ability to develop and present written and oral technical and non-technical information.
10. Ability to maintain good working relations with customers, building occupants, associates, trades persons and management.
11. Knowledge of cost estimating and cost analysis techniques and formats in order to prepare and evaluate alternatives.
12. Ability to use the computer and work with various software programs including Microsoft Office suite, CMMS, estimating software, and AutoCAD.
13. Knowledge of Federal, State and local laws, building and safety codes and regulations, State and UW System guidelines, policies and guidelines pertaining to facilities construction, maintenance and repair, energy, sustainability, environmental (asbestos, radon, lead, mold, etc), safety and cultural programs.
14. Knowledge of asbestos abatement, radon mitigation, and lead paint and mold remediation programs as mandated by federal, state and local laws ensuring asbestos, radon, lead and mold within facilities are appropriately identified, managed, mitigated, and disposed of in accordance with federal, state and local regulations.
15. Ability to maintain a professional and service oriented relationship with customers and co-workers.
16. Ability to be creative, flexible, self-motivated and quality oriented.
17. Ability to present a neat, clean appearance.
Requirements:
A criminal background check will be conducted prior to hiring.
A period of evaluation will be required

  Employee Class:
 Academic Staff
Department(s):FP&M/PP SHOPS
Full Time Salary Rate:Minimum $55,000 ANNUAL (12 months)
Depending on Qualifications
Term:This is a renewable appointment.
Appointment percent:100%
Anticipated begin date:MARCH 27, 2019
Number of Positions:8

TO ENSURE CONSIDERATION
Application must be received by: MARCH 22, 2019
HOW TO APPLY:
To be considered, applications must be submitted online. Applicants will be asked to upload a resume and cover letter outlining relevant qualifications and experience.
Questions about the position can be directed to:
Dawn Bierman
Phone: 608-265-4057
30 N Mills St   
Fax: N/A
362e Mills St N 30   
Madison, WI 53715-1238   
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

If you need to request an accommodation because of a disability you can find information about how to make a request at the following website:  http://www.oed.wisc.edu/478.htm

NOTE: Unless confidentiality is requested in writing, the names of applicants must be released upon request. Finalists cannot be guaranteed confidentiality. In the case where there are fewer than five finalists, the names of the five most qualified candidates must be released upon request.  

UW-Madison is an equal opportunity/affirmative action employer.
We promote excellence through diversity and encourage all qualified individuals to apply.