University of Wisconsin - Madison

Position Vacancy Listing

PVL # 96349

Please Note: A change was made to this position announcement on 04/12/19


Working Title:
Newborn Screening Laboratory Manager
Official Title:
Degree and area of specialization:
Master's degree in chemistry, biological sciences, or medical technology (clinical laboratory science).
Minimum number of years and type of relevant work experience:
Minimum of 10 years of experience in clinical chemistry, Newborn Screening, or molecular laboratory testing required.

Minimum of 10 years of supervisory experience in a clinical laboratory is required.

Minimum of 10 years experience with laboratory operations managing daily administrative, fiscal, quality assurance, educational and research experience highly desirable.

Prior experience with EPIC software is preferred.

UW experience is a plus, with demonstrated commitment to working in a collaborative environment.
Knowledge of and experience with laboratory business operations including fiscal, administrative, and strategic planning.

Demonstrated skill and experience managing professional staff with diverse responsibilities.

Problem-solving skills and the ability to analyze and present solutions within team management required.

Demonstrated ability to work effectively in a collaborative, collegial team environment.

Superior organizational skills necessary to manage multiple complex tasks.
Principal duties:
(90%) Newborn Screening Program Management

Provide administrative and financial management for the Newborn Screening Department. Manage all operation related NBS resources, staff educational activities and facilitate research activities.

Fiscal Responsibilities:
Provide day-to-day fiscal management of the NBS operational and internal and research funding budgets, in excess of $6 million. Monitor all aspects of the annual operating budget ensuring operations are within the established budgetary parameters. Prepare and recommend to the CFO and DPD Director expenditures, revenue, and capital equipment purchases for NBS. Develop annual NBS financial projections propose planning and coordination of purchasing and contract pricing for internal and external clients. Coordinate yearly NBS capital equipment allocations in consultation with the NBS lab Directors, the DPD Director and business manager. Work with the NBS lab Directors in short and long range planning projections of instrument/equipment rentals, leases and purchases.

Review monthly/quarterly income revenue statements with the appropriate personnel as necessary. Work with the WSLH Accounts Receivable department to capture revenue through billing and collections. Oversee a timely and accurate accounting of business transactions. Assist NBS directors in arranging NBS resource allocation in order for the NBS directors to carry out their Research and Scholarly activities. Assist with the preparation of budget resources for grants and contracts in proposals through the WSLH in accordance with section research, scholarly activity, and screening services to clients different than the State of Wisconsin.

Supervisory Responsibilities:
Provide supervisory leadership and serve as a liaison and resource to all NBS staff. Conduct performance evaluations of NBS staff as outlined in the UW Performance Management policy. Strategize and collaborate on staffing levels, space, schedules/back-up coverage, and best practices. As needed, consult with WSLH human resources manager on personnel matters, keeping the DPD and WSLH Director informed.

Lead staff in delivering excellence in service to both internal and external customers. Create and implement strategies for a positive engaging work environment, establish, build, and improve service and outreach with the University, state and federal agencies and other private and public sectors. Establish and maintain a positive and supportive work environment for staff while promoting a culture of employee engagement, inclusion, diversity and development. Establish an environment of exceptional customer service to build and enhance collegial and collaborative professional relationships with other DPD managers, NBS laboratory directors, NBS staff, customers and vendors.

Create and coordinate staffing and work plans to ensure coverage of all clinical and research related activities and research within the laboratory. Oversee all laboratory responsibilities of the NBS testing and analysis units. Review, recommend and implement systems and strategies to improve performance, efficiency and effectiveness of the NBS. Create and maintain a strategic planning process for travel and professional development opportunities for staff. In coordination with NBS laboratory directors, develop a ¿learner¿s¿ calendar for students, graduate students, fellows and medical students.

Quality Assurance Responsibilities:
Work closely with the WSLH/NBS Quality Assurance coordinator to ensure record systems are maintained in accordance with state/federal (CLIA) and College of American Pathologist (CAP) regulations standards based on accrediting agency requirements. In conjunction with the NBS QA coordinator, the NBS Directors and the Quality Assurance Committee review and update the quality management plan. Assist NBS QA coordinator with inspection preparation. Assures Federal, State, University, and WSLH personnel policies are applied equitable to all staff.

Represent NBS on various WSLH operational team committees as directed. Attend professional development workshops, professional association meetings and conferences to stay current with state-of-the-art methods and practices, network with peers to promote a continuous learning environment.
Maintain collaborative, ongoing and positive working relationships utilizing an open dialogue.

Other duties as assigned
  Additional Information
 A criminal background check will be conducted prior to employment offer.

As defined by the Americans with Disabilities Act, the employee must be able to perform the essential job functions as outlined in the position description with or without a reasonable accommodation.
A criminal background check will be conducted prior to hiring.

Full Time Salary Rate:Minimum $75,756 ANNUAL (12 months)
Depending on Qualifications
Appointment percent:100%
Anticipated begin date:APRIL 26, 2019
Number of Positions:1

Application must be received by: APRIL 21, 2019
To apply for this job, please upload a resume and cover letter (including title and Vacancy ID#). If you have questions, you may email or call Heather Sauer, 608-890-1152.
Questions about the position can be directed to:
Heather Sauer
Phone: 608-890-1152
465 Henry Mall   
Fax: N/A
Stovall Building, William D   
Madison, WI 53706-1501   
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

If you need to request an accommodation because of a disability you can find information about how to make a request at the following website:

NOTE: Unless confidentiality is requested in writing, the names of applicants must be released upon request. Finalists cannot be guaranteed confidentiality. In the case where there are fewer than five finalists, the names of the five most qualified candidates must be released upon request.  

UW-Madison is an equal opportunity/affirmative action employer.
We promote excellence through diversity and encourage all qualified individuals to apply.