University of Wisconsin - Madison

Position Vacancy Listing

PVL # 94004



Working Title:
IT Project Manager
Official Title:
Degree and area of specialization:
Bachelor's degree required, preferably in a technology-related field.
Minimum number of years and type of relevant work experience:
Two years of commensurate professional experience is required. Experience in IT-related project management work on diverse, cross-functional teams strongly preferred. Knowledge of technology systems and services at divisional and enterprise levels in a higher education environment a plus.

Well qualified candidates will posess:
-Strong organizational, collaboration, and coordination skills.
-Strong written and oral communicator with ability to tailor message to specific audiences and at the optimal frequency.
-Experience presenting to groups on the status and risks of projects.
-Experience working with self-managed teams, product owners, and stakeholders to establish project scope and maintain request backlog.
-Experience with influencing and negotiating project change requirements based on scope, prioritization, ranking, and risk analyses.
-Experience working with traditional project management tools such as WBS (Work Breakdown Structure), GANTT diagrams, and resource schedules.
-Experience with software development and implementation frameworks such as Agile, Waterfall, and SDLC.
-Experience in Information Technology, including system architecture, information security, and enterprise-level systems integrations.
-Experience with product quality control, testing, and assurance methods.
-Experience with JIRA and Confluence.
-Experience monitoring project budgets and participating in annual project budget forecasting.
-Experience documenting project activities and business requirements .
-Experience working with CRM platforms.
-Experience with email and marketing automation solutions.
-Experience with Scrum and Kanban methodologies.
-Experience developing websites and web-based applications.
-Experience with database management and concepts of data warehouses
-Experience with marketing and communications lines of business
-Experience Enterprise System reports, integrations and dashboards
Principal duties:
IT Project Management (70 %)
-Establish and ensures success of ITS projects within budget, time, quality and risk objectives.
-Manage components of LRM project, specifically the CRM components and consult on other projects in cross-functional teams.
-Use software to outline project activities such as tasks, dependencies, timelines, resources, release cycles, and costs.
-Use project management tools and practices to develop a plan, manage the project, track progress and budget, and mitigate risks by taking corrective actions. Report on project performance to project sponsors and leadership. Take corrective action as required to reduce risks and mitigate problems.
-Understand the cost, timeline and resources necessary in managing project requirements including any systems hardware, software and related facilities and network infrastructure.
-Prepare product quality assurance specifications to guide and measure the success of project components.
-Lead activities to elicit project requirements, define specifications and clarify objectives
-Identify opportunities to improve project implementation efficiencies and communication strategies.
-When required, fill in for scrum master, retrospective leader, stand up meeting leader, and grooming session leader.
-Assist project team with identification and onboarding of project product owners.
-Act as a consultant on system architecture, databases, application platforms, development tools, business intelligence tools, and report development.

Communications and Development (25%)
-Manage relationships with vendors and external partners to ensure cost-effective and timely implementation of project objectives.
-Manage relationships with Wisconsin School of Business and campus partners to ensure appropriate involvement with projects.
-Work closely with infrastructure, web, data center, and application teams to identify and understand the variables and requirements for technical tasks.
-Champion the development and sharing of practical project management and process best-practices with Wisconsin School of Business partners.
-Document project activities and progress toward project goals. Communicate progress and risks to resource managers and supervisor to ensure project deliverables are maintained and in scope.
-Prepare appropriate written and oral reports, graphs and charts to illustrate project progress, report on risks, and facilitate prioritizations for a broad range of Wisconsin School of Business partners.
-Keep technical communication, project management, and development methodology skills current with an emphasis on understanding emerging technologies
-Participate in internal and external associations relevant to project management, business analysis, and software development.

Other Duties (5 %)
- Other duties as assigned

A criminal background check will be conducted prior to hiring.
A period of evaluation will be required

  Employee Class:
 Academic Staff
Full Time Salary Rate:Minimum $50,000 ANNUAL (12 months)
Depending on Qualifications
Term:This is a renewable appointment.
Appointment percent:100%
Anticipated begin date:APRIL 30, 2018
Number of Positions:1

Application must be received by: APRIL 23, 2018
Please note that Wisconsin School of Business is not able to provide sponsorship for this position.

Please complete the online application. You will be asked to provide a cover letter addressing your qualifications and experiences specifically relating to the responsibilities of this position and a comprehensive resume. All application materials will be reviewed by our search committee after the posted deadline. Applicants selected to participate further in the selection process will be notified directly. All applicants will be notified once a final selection has been made and the search has been completed.

NOTE: Salary for this position will be at or above the posted minimum rate based upon qualifications and experience.

Questions about the position can be directed to:
Nancy Andrews
975 University Ave   
Fax: N/A
Grainger Hall Of Bus Admin   
Madison, WI 53706-1324   
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

If you need to request an accommodation because of a disability you can find information about how to make a request at the following website:

NOTE: Unless confidentiality is requested in writing, the names of applicants must be released upon request. Finalists cannot be guaranteed confidentiality. In the case where there are fewer than five finalists, the names of the five most qualified candidates must be released upon request.  

UW-Madison is required by law to request data from applicants for employment in order to monitor its recruitment and selection practices. In order for us to meet this federal reporting requirement, please go to to fill out the Voluntary Self-Identification of Disability Form and the Applicant Self-Identification Form for Protected Veterans. Please reference the Position Vacancy Number when uploading your completed forms. Completing these forms is voluntary and your responses will be kept confidential and is not considered as part of the hiring criteria.

UW-Madison is an equal opportunity/affirmative action employer.
We promote excellence through diversity and encourage all qualified individuals to apply.