University of Wisconsin - Madison

Position Vacancy Listing

PVL # 93755

Please Note: A change was made to this position announcement on 03/08/18


Working Title:
Immigration Specialist
Official Title:
Degree and area of specialization:
A degree is not required for this position
Minimum number of years and type of relevant work experience:
Knowledge and Skills
1. Knowledge of U.S. immigration laws, USCIS, DHS, DOL, and DOS regulations.
2. Excellent organizational skills, must be able to prioritize.
3. Ability to work with very detailed information.
4. Ability to work under pressure.
5. Ability to handle severe time constraints.
6. Excellent written and verbal communication skills.
7. Ability to work with a wide variety of constituents including Federal government agency officials, campus and dean's office personnel, and with campus clients.
8. Ability to work independently with minimal supervision.
9. Knowledge of cross-cultural sensitivity.
Principal duties:
A. 60% Serve as the primary contact for Campuses with all H-1B requests; prepare and submit all H-1B petitions on behalf of the Campuses. The H-1B petitions require Campus sponsorship. IFSS provides guidance, advice, and recommendations to Campuses and individuals in processing these requests, and submits all documents to the relevant government agencies.
1. Provide H-1B information and guidance to Chancellors and Campuses offices concerning preparation of H-1B petitions as required by immigration laws and regulations. Interpret and apply government regulations to ensure maximum benefit to the Campuses and the individuals while maintaining strict compliance with the federal regulations.
2. Provide guidance to international faculty and staff concerning requirements and policies of the USCIS, DOL, and DOS, as well as travel and issues concerning dependents, etc. on a one-to-one basis. Evaluate individual situations and advise regarding viable options. Respond to questions and assist individuals throughout the H-1B process and during their stay at the Campuses.
3. Prepare in-house Prevailing Wage Determinations based on DOL requirements using the DOL approved statistical wage surveys.
4. Prepare and submit the electronic Labor Condition Application (LCA) to the DOL. Create and maintain a Public Access File, as required by DOL regulations, for all Campus H-1B employees. Ensure Campus compliance with all requirements of the LCA.
5. Submit H-1B petitions to USCIS, respond to Requests for Evidence from USCIS and communicate actions to appropriate Campuses. Request filing fee checks from Accounting Services from the centralized fund.
6. Serve as liaison between the Campuses and all government agencies involved in the H-1B process to resolve questions and issues raised by the agencies.
7. Record and document all advising decisions and correspondence in individual's file and ensure all files have complete copies of petitions and approvals for legal reference.
8. Manage and maintain office files, computer databases, and reference materials, including IFSS web site, pertaining to H-1Bs, including the development and maintenance of an Access database for tracking cases and preparing reports,

B. 30% Provide expertise on other employment based non immigrant and immigrant petitions
1. Provide expert advice to Campuses on the preparation and submission of Permanent Resident, O-1 Extraordinary Ability, TN Trade NAFTA, E-3 Australian petitions, and others as appropriate; prepare and submit petitions. Requires a good working knowledge of the complex federal rules and regulations governing these programs.
2. Advise Campuses, Dean's offices, and individuals on procedures and regulations related to hiring and retaining international faculty, academic staff, and university staff.
3. Consult with the Director on development, interpretation, and implementation of complex laws, regulations, and documents, as well as campus policies and procedures for the hiring and sponsorship of Permanent Residents and other nonimmigrant statuses for international faculty, staff and scholars. Disseminate to the campus.
4. Research complex immigration situations to determine optimal solutions using a variety of resources, including the web sites of government agencies, the American Immigration Lawyers Association (AILA), and the Association of International Educators (NAFSA).

C. 10% Train and provide information to Deans, Campus Chairs, Personnel Representatives, Campus Administrators, and international faculty and staff; participate in professional meetings and projects within the Campuses and UW System; and increase knowledge of USCIS, DHS, DOL, and DOS regulations.
1. Maintain and expand knowledge base of USCIS, DHS, DOL, and DOS regulations, policies, and procedures through information in books, email, and the web to maintain knowledge base. Attend regional or national professional conferences. Obtain and disseminate information from professional organizations such as AILA and NAFSA.
2. Assess situations and refer appropriate matters to other University offices such as Legal Services and International Student Services. Work with Compensation and Titling regarding employment issues.
3. Communicate and coordinate with professionals at other higher education institutions and immigration law offices concerning issues of mutual concern.
4. Participate in cross-cultural/multi-cultural workshops to develop and maintain sensitivity working with individuals from varying backgrounds.
5. Present workshops in-house on regulations and procedures for international faculty and staff.
  Additional Information
 Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.
A criminal background check will be conducted prior to hiring.
A period of evaluation will be required

  Employee Class:
 Academic Staff
Department(s):G SERV/HUMAN RES
Full Time Salary Rate:Minimum $42,167 ANNUAL (12 months)
Depending on Qualifications
Term:This is a renewable appointment.
Appointment percent:100%
Anticipated begin date:APRIL 10, 2018
Number of Positions:2

Application must be received by: APRIL 03, 2018
To begin the application process, please click on the "Apply Now" button. Please upload a resume and cover letter. Your cover letter should address your experience with the following:
- Employment based immigration
- Working in the field of higher education
- Working with diverse populations
- Prioritizing deadlines and organizational skills
- Experience working in human resources (HR) , including recruitment, hiring, titling and generalist capacities
In these materials, be sure to offer examples that demonstrate your experience with providing immigration services. Also provide your experience training and presenting, as well as the other experience relating to the principal duties as outlined in the position description.
Questions about the position can be directed to:
Kyle Brown
Phone: 608-262-9021
21 N Park St   
Fax: N/A
1102 - 2 Park St N 21   
Madison, WI 53715-1218   
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

If you need to request an accommodation because of a disability you can find information about how to make a request at the following website:

NOTE: Unless confidentiality is requested in writing, the names of applicants must be released upon request. Finalists cannot be guaranteed confidentiality. In the case where there are fewer than five finalists, the names of the five most qualified candidates must be released upon request.  

UW-Madison is required by law to request data from applicants for employment in order to monitor its recruitment and selection practices. In order for us to meet this federal reporting requirement, please go to to fill out the Voluntary Self-Identification of Disability Form and the Applicant Self-Identification Form for Protected Veterans. Please reference the Position Vacancy Number when uploading your completed forms. Completing these forms is voluntary and your responses will be kept confidential and is not considered as part of the hiring criteria.

UW-Madison is an equal opportunity/affirmative action employer.
We promote excellence through diversity and encourage all qualified individuals to apply.