University of Wisconsin - Madison

Position Vacancy Listing

PVL # 93673



Working Title:
Director for Research Administration, UW-CTRI
Official Title:
Degree and area of specialization:
Master's degree required. Business/Management Administration and/or Social or Behavioral Sciences areas preferred. Applicants with PhD and relevant experience will be considered.
Minimum number of years and type of relevant work experience:
At least six years of relevant professional experience is required, including three or more years of managerial experience with specific experience in research or program administration. Prior experience in planning, implementing, and managing programs is required, with clinical research management experience strongly preferred. Requires superior level of microcomputer literacy, with biostatistical experience desirable. Prior experience with tobacco control and/or cessation programs desirable. Experience editing, writing, and reviewing technical and/or scientific reports, papers, manuscripts and research contracts desirable.
Principal duties:
Broadly, the responsibilities of this position include:

- Manage the Center's large research projects, including working with investigator, policy, and program development teams, and providing oversight of personnel and operations, including oversight of Milwaukee and Madison research operations, administrative, and database staff. (30%)

- Plan and coordinate implementation of the Center's research project portfolio. (25%)

- Lead continuous improvement of the UW-CTRI research planning and evaluation infrastructure. (15%)

- Act as Director of the Center in the absence of the Center's Director, Dr. Michael Fiore. (10%)

- Post-Award Grant Activities, including grants management and meeting reporting requirements from funding agencies. (10%)

- Pre-Award Grant Activities, including identifying and responding to potential research and sponsored program opportunities. (5%)

- Identify potential research collaborators and negotiate research and other sponsored program contracts including consortium contracts. (3%)

- Represent UW-CTRI/PIs on research-related issues to various university/college/departmental offices and serve on university/college/departmental/center governance committees. (2%)

More specifically within this role, the DRA is responsible for planning and coordinating implementation of the UW-CTRI research grant portfolio. This includes: (1) effective coordination of research with partners at multiple universities, (2) ensuring necessary leadership for the oversight of all projects, (3) overseeing creation and coordination of implementation teams, and (4) overseeing the technology team, effectively integrating the multiple technologies required to deliver research services in locations throughout Wisconsin. The position also provides key assistance in grant development, including project design, budgeting, resource allocation and other related support for all grants.

The DRA will be the lead UW-CTRI staff person responsible for ensuring that personnel and other resources necessary for the conduct of research and other sponsored programs within the Center are available, managed, and functioning well. Four work teams are managed by the DRA: core administrative services, Milwaukee and Madison research staff, and database services. The DRA will also identify and manage core UW-CTRI research and sponsored program personnel and other resource needs (biostatistical, database management, administrative) and ensure that all are contributing maximally to the research and other sponsored program mandates. S/he is responsible for coordinating the activities of all program support staff at the Center, ensuring that workflow is maintained and projects are completed in a timely fashion.

The DRA assumes leadership of the Center when the Center's Director is on leave and during his absences for extensive national travel. This duty requires extensive knowledge of and participation in all projects and operations at the Center, including areas not under his or her direct supervision.

The DRA maintains responsibility for updating the strategic plan for the Center's research directions, including ongoing attention to its research, strengths, opportunities, areas of concern, strategic directions, and goals. S/he will oversee the development of an annual work plan to ensure that the strategic plan is implemented. S/he will retain overall responsibility for the ongoing evaluation of the Center's strategic directions, goals, and work plan and report the findings to the Director and senior administrative staff. The DRA will also coordinate the development of the agenda for the Center's Program Directors meeting, the Center's primary forum for organization-wide information sharing and collective planning. Based on these activities, the DRA will implement, with approval of the Director, needed changes in Center research leadership processes, including but not limited to structure, communications, supervision, and promotional advancement systems for scientific and research staff.

The DRA will lead the Center's efforts to comply with all federally and other-mandated research and sponsored program grants management and reporting requirements. Specifically, the DRA will oversee the writing of all non-financial aspects of NIH and other annual reports that summarize grant activities and accomplishments as well as periodic requests by the NIH and other funding entities for information on grant accomplishments. The DRA will be the lead Center staff responsible for negotiating with extramural sponsoring agencies to resolve questions and challenges that arise during the course of a grant. Finally, the DRA will ensure Center compliance with all federal, state, and university regulations regarding research and sponsored program activities, including all aspects of multi-site research projects and clinical trials such as IRB and administrative and training compliances, and the development and institutionalization of training for all new researchers and other staff to educate them on federal, university, departmental, and center protocols, policies, and procedures.

The DRA will develop a detailed and continually updated content knowledge of Center-relevant tobacco prevention and cessation research and other programs. Using this knowledge, the DRA will take the lead on regularly reviewing federal, not-for-profit, and pharmaceutical industry opportunities as potential research endeavors for Center research and sponsored programs. Assisted by other Center Directors, this will encompass reviewing and responding to Requests for Proposals as well as preparing unsolicited proposals. Once a research opportunity has been selected, the DRA will assess the personnel and organizational capacity of the Center to complete the project successfully. Finally, the DRA will substantively contribute to the writing of relevant portions of grant applications and other research opportunities (e.g., publication agreements, use and protection of proprietary information, hiring restrictions, future commitments, use of the university's name, NIH biographical sketches, warranties and guarantees, intellectual property, budget justification).

The DRA will lead all non-financial aspects of contractual collaboration with non-University of Wisconsin entities including establishing and negotiating the research relationship, and finalizing the research contract with the collaborator. As part of this effort, the DRA will analyze the costs and benefits of specific non-UW research collaborations, conduct a review of the collaborator's capacity to conduct tobacco prevention and cessation research successfully, and ensure that Center standards and needs are met by the collaborator.

Incumbent will be expected to perform other duties as assigned.
  Additional Information
 Position requires strong organizational, managerial, and supervisory skills and experience as well as excellent writing, communication, and interpersonal skills.

This is considered a Position of Trust and will be subject to criminal background check requirements under UW policy.
A criminal background check will be conducted prior to hiring.

Full Time Salary Rate:Minimum $83,500 ANNUAL (12 months)
Depending on Qualifications
Appointment percent:100%
Anticipated begin date:MAY 01, 2018
Number of Positions:1

Application must be received by: APRIL 15, 2018
To begin the application process please click on the 'Apply Now' button. You will be asked to create a profile and upload a resume/CV and cover letter.
Questions about the position can be directed to:
David Fraser
Phone: 608-265-4561
1930 Monroe St., Suite 200   
Fax: N/A
Madison, WI 53711-2059   
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

If you need to request an accommodation because of a disability you can find information about how to make a request at the following website:

NOTE: Unless confidentiality is requested in writing, the names of applicants must be released upon request. Finalists cannot be guaranteed confidentiality. In the case where there are fewer than five finalists, the names of the five most qualified candidates must be released upon request.  

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UW-Madison is an equal opportunity/affirmative action employer.
We promote excellence through diversity and encourage all qualified individuals to apply.