University of Wisconsin - Madison

Position Vacancy Listing

PVL # 93551



Working Title:
Medical Student Education Program Coordinator
Official Title:
Degree and area of specialization:
Bachelor's Degree in Education or related field required
Minimum number of years and type of relevant work experience:
Minimum of 3 years of related experience required, preferably in an academic medical center setting. Experience or training in teaching, education and curriculum development required. Experience in a health related field preferred.

A minimum of seven years experience required for appointment at the senior level.

A criminal and/or caregiver background check will be conducted.
Principal duties:
20% Curriculum Review and Development:
Phase 1: Support of Radiology Contributions to Phase 1 of the ForWard Curriculum

1. Support design, development, and implementation of Integrated Radiology and Histology (iRAH) learning activities and the Radiology components of the Mind & Motion integrated block (M&M).
2. Support the radiology needs of Phase 1 Integrated Block Leaders (IBL).
3. Solicit feedback from medical students and faculty about quality of radiology curriculum; review and report exam scores; recommend and facilitate curriculum changes as appropriate to strengthen the Program and in keeping with the educational mission of the department.
4. Coordinate and participate in annual review of clinical curriculum and didactic conferences with course directors for Radiology, providing feedback, direction, and educational support as necessary
5. Review student and faculty feedback and input regarding curriculum, online syllabus and other course materials. Summarize feedback and recommend changes to course directors. Revise materials, implementing changes determined to be necessary by course directors.
6. Serve as a resource for the development of educational material as needed or requested in keeping with the educational mission of the department.
7. Facilitate local implementation and coordination of any curriculum directives.

20% Student Orientation, Scheduling, Counseling and Evaluation:
Phase 2: Support Radiology contributions to the Acute Care integrated clerkship block and other Phase 2 integrated clerkship blocks including Chronic and Preventive Care, Care Across the Lifecycle, Surgical and Procedural Care

1. Coordinate Orientation Programs for the radiology components of Phase 2 courses when appropriate.
2. Coordinate development of Enduring Learning Objectives (ELO)
3. Serve as support resource for students with questions, problems and concerns regarding rotation and course experiences.
4. Provide individual support and advice to students regarding the education program
5. Act as liaison with Director of Student Affairs at SMPH to resolve student attendance and performance issues, scheduling conflicts and other issues as they arise.
6. Coordinate and review clinical radiology selectives for Phase 2 courses.
7. Refer students to appropriate resources when necessary.
8. Provide ongoing support and input to Integrated Block Leaders (IBL) for the Student Skill and Activity Logbooks
9. Organize and schedule faculty for each Acute Care seminar.
10. Maintain accurate documentation for all clinical grades
11. Monitor and evaluate performance of students, keeping IBL informed of any potential problems.
12. Work with other coordinators to maintain consistent standards and best practices.

Phase 3: Support Radiology contributions to the Phase 3 curriculum and assist in the development of additional Phase 3 selectives
1. Schedule selectives with students and faculty, including coverage of small group discussions. Coordinate grading and feedback.
2. Oversee development and maintenance of general, basic science, and public health selectives and associated course materials, electronic files and website content.
3. Coordinate Radiology contributions to Internship Preparation Courses and Acting Internships as necessary.

15% Graduate Medical Education Program ¿ Interventional Radiology (IR) Responsibilities:
1. Working under the direction of the Instructional Program Manager (IPM), develop, coordinate and implement the IR Fellowship conversion to an Interventional Radiology / Diagnostic Radiology Residency Program. Work collaboratively with the IPM and Residency Program directors to create program curriculum to meet the ACGME requirements.
2. Coordinate, compile and relay feedback from trainees regarding faculty teaching efforts.
3. Coordinate changes to curriculum as needed to address gaps in competencies.
4. Work collaboratively with the Graduate Medical Education office as needed to transition the IR program to residency, working with other staff and Director of Housestaff Education as needed.

10% Program and Student Evaluation:
1. Assure comprehensive evaluation systems are developed, implemented, and reviewed for reliability on an ongoing basis.
2. Coordinate and facilitate medical student evaluation process for radiology-related learning activities, organize grades, and provide feedback to students.
3. Coordinate annual medical student evaluation of course faculty and participating residents and fellows and collate results. Manage and maintain a database of evaluation results for faculty, fellows, and residents for ongoing professional development and continuous quality improvement.
4. Review and monitor evaluation feedback; make recommendations to participating faculty, fellows, and residents and implement changes as appropriate to strengthen the educational program.
5. Serve as educational resource for faculty and community physicians, on providing constructive and useful evaluation feedback to students.
6. Coordinate and complete program evaluation summaries and reports.
7. Prepare course evaluation reports with Clerkship Director and Course Directors and submit to Clerkship Course Directors and the SMPH.

10% Medical Student Rotations and Lectures:
1. Coordinate the process for preparation of rotation schedules and teaching schedules.
2. Oversee process for updating schedules, and communicating schedule changes.
3. Handle inquiries, questions and concerns regarding medical student rotation experiences.
4. Oversee processes to facilitate medical student lectures.
5. Provide ongoing assessment of medical student attendance, with regular feedback clerkship director about attendance.

10% Program and Course Material Review and Development:
1. Oversee development and maintenance of ELOs and course materials, electronic files and website content.
2. Assist faculty with the development of education or training modules based on identified needs utilizing advanced teaching technologies including audience response, interactive Web-based, CD ROM, and shared video platforms.
3. Assist in the development of an online problem based learning program.
4. Research information regarding national trends in medical education, suggest and implement changes in the curriculum based on this information.

10% Medical Student Education Administration:
1. Oversee and monitor expenses related to the Required Radiology Clerkship.
2. Schedule, prepare agenda, and maintain minutes for meetings of the Radiology Medical Student Education Committee.
3. Address problems with resident/student interactions.
4. Use database to provide reports to appropriate departmental personnel on medical student teaching efforts of individual faculty for promotion packets, post-promotion reviews and annual reports.
5. Serve as liaison with faculty and staff from SMPH, UW Health and VA Hospital who provide educational experiences for medical students to assure positive working relationships with the hospital and to resolve issues.
6. Assist course directors with faculty development and annual course leader retreat.
7. Organize annual review of Radiology Medical Student Education Committee strategic plan.

5% Other
1. Attend and actively participate in committee meetings as appropriate.
2. Organize and participate in Medical Student recognition events.
3. Attend professional development seminars or workshops to keep abreast of curriculum changes.
4. Other department education duties as assigned.
A criminal background check will be conducted prior to hiring.
A period of evaluation will be required

  Employee Class:
 Academic Staff
Full Time Salary Rate:Minimum $36,790 ANNUAL (12 months)
Depending on Qualifications
Term:This is a renewable appointment.
Appointment percent:100%
Anticipated begin date:MARCH 24, 2018
Number of Positions:1

Application must be received by: MARCH 19, 2018
To begin the application process, please click on the "Apply Now" button. You will be asked to upload a cover letter and resume for the Position Vacancy Listing 93551.
Questions about the position can be directed to:
Heather Heimbecker
Phone: 608-263-9159
750 Highland Ave   
Fax: N/A
Health Sciences Learning Cnt   
Madison, WI 53705-2221   
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

If you need to request an accommodation because of a disability you can find information about how to make a request at the following website:

NOTE: Unless confidentiality is requested in writing, the names of applicants must be released upon request. Finalists cannot be guaranteed confidentiality. In the case where there are fewer than five finalists, the names of the five most qualified candidates must be released upon request.  

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UW-Madison is an equal opportunity/affirmative action employer.
We promote excellence through diversity and encourage all qualified individuals to apply.