University of Wisconsin - Madison

Position Vacancy Listing

PVL # 92176

Please Note: A change was made to this position announcement on 10/12/17


Working Title:
Research Coordinator
Official Title:
Degree and area of specialization:
Bachelor's degree required; healthcare or biological sciences area preferred.
Minimum number of years and type of relevant work experience:
Two or more years of experience working in human subjects research, clinical trial management, or health-care setting required. Prior experience working with industry-sponsored studies is preferred. Prior experience working with individuals from diverse racial and ethnic communities preferred.

Title prefix will be determined based on years of relevant professional work experience.
  Position Summary:
 The Wisconsin Alzheimer's Disease Research Center (ADRC) conducts research in the field of aging and dementia, and seeks to establish effective prevention, diagnosis and treatment of Alzheimer's disease (AD). The ADRC actively collaborates with individuals from diverse underrepresented communities to identify and address health disparities in management of dementia. The Research Specialist is a critical position within the Alzheimer's research program, as he/she is responsible for the day-to-day operations of the assigned studies including clinical trials and provides support to the study Principal Investigator (PI) and management staff.

Dr. Cynthia Carlsson is seeking a Research Specialist to coordinate an industry-sponsored AD prevention study which examines whether an investigational drug can slow the progression of memory problems associated with amyloid, a protein that forms plaques in the brains of people with Alzheimer's disease.
Principal duties:
- Perform aspects of the study start-up process, including development and approval of study schedules, study specific documentation, recruitment methods and materials, pharmacy services and clinical research unit set up.
- Aid in recruitment efforts by tracking potential participants, acting as a liaison in the community, disseminating research information to the general public and providing support in the development and implementation of recruitment strategies.
- Outreach to individuals from underrepresented racial and ethnic communities to ensure diverse representation within studies.
- Ensure that the studies are carried out in strict accordance with the protocol, SOPs and make appropriate operational decisions with guidance from the program manager and study PI to ensure patient safety and data quality.
- Perform all aspects of study visit process, including data collection, sample collection, informed consent, visit documentation, cognitive testing procedures, shipping of samples, and all other duties as applicable.
- Monitor and maintain participant safety, dignity and compliance, including coordination of appropriate medical consultation/treatment as appropriate. Provide updates on study participants to clinical team and study PI, including all adverse event reporting.
- Work closely and proactively with operational teams to ensure that the laboratory, pharmacy, and nursing units are aware of study procedures.
- Provide Office of Clinical Trials information needed to perform invoicing and regulatory aspects of study.
- Keep the study PI and program manager aware of any potential problems or non-compliances and assist in taking appropriate action in response to these issues.
- Facilitate and coordinate all study monitor site visits.
- Order supplies and equipment as required.
- Complete sample shipment as indicated.
- Compile data tables/summaries as requested by program manager, study PI and/or study sponsor.
- Respond to study queries in timely and accurate manner.
- Maintain confidentiality in all aspects of the position.
- Assist the ADRC in the organization of community events.
- Maintain close and proactive communication with the program manager, clinical team, and study PIs.
- Perform other duties as assigned.
  Additional Information
 The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but, also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

Strong analytical and interpersonal skills are a necessity. Ability to communicate effectively and diplomatically in written and verbal forms with research sponsors, faculty, researchers, and staff at all levels required. Excellent problem solving, organizational, and computer skills required. Knowledge of University administrative policies and procedures as well as federal human subjects protection regulations highly desirable. A high degree of professionalism is required.

Hire will be subject to criminal and WI Caregiver background checks.

A criminal background check will be conducted prior to hiring.
A period of evaluation will be required

  Employee Class:
 Academic Staff
Full Time Salary Rate:Minimum $35,000 ANNUAL (12 months)
Depending on Qualifications
Term:This is a renewable appointment.
Appointment percent:80% - 100%
Anticipated begin date:OCTOBER 25, 2017
Number of Positions:1

Application must be received by: OCTOBER 20, 2017
To begin the application process please click on the 'Apply Now' button. You will be asked to create a profile and upload a resume and cover letter. You will also be asked to provide contact information for three (3) references as part of your online application.
Questions about the position can be directed to:
Karen Lazar
Phone: 608-262-3459
GRECC - VA Hospital   
Fax: N/A
2500 Overlook Ter   
Madison, WI 53705-2254   
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

If you need to request an accommodation because of a disability you can find information about how to make a request at the following website:

NOTE: Please indicate in writing if you request that your identity be kept confidential. If you do not indicate your preference to remain confidential, the University may be required to disclose your identify and/or application materials. The identity of finalists and successful candidates will be revealed upon request. See Wis. Stat. sec. 19.36(7).  

UW-Madison is an equal opportunity/affirmative action employer.
We promote excellence through diversity and encourage all qualified individuals to apply.