University of Wisconsin - Madison

Position Vacancy Listing

PVL # 91354

Please Note: A change was made to this position announcement on 08/16/17


Working Title:
Director of Advising
Official Title:
Degree and area of specialization:
Master's degree required. Preference for degree in engineering, social science, physical/natural sciences, higher education or related field.
Minimum number of years and type of relevant work experience:
* Seven years direct experience in college academic advising, academic affairs, student services, academic program management, counselling, career development, project management or equivalent combination of education and experience.
* Experience working with students interested in STEM at college level.
* Proven ability to lead, supervise, and manage a team with a customer service focus.
* Excellent communication skills and demonstrated ability to communicate effectively with engineering faculty, staff and the wider campus community.
* Demonstrated ability to manage programmatic activities and day-to-day office operations, including setting expectations and goals for the office.
* Experience utilizing quantitative and qualitative data to evaluate program effectiveness and guide program development.
* Demonstrate a high degree of cultural sensitivity and awareness in working with students from diverse backgrounds, such as first generation, underrepresented, transfer, and other targeted populations.
* Proven experience working collaboratively and effectively with students, faculty and staff from a variety of racial, ethnic, religious, and cultural backgrounds.
* Demonstrated experience and ability to work effectively within and for a diverse community in a responsive, sensitive and caring manner.
*Excellent interpersonal, oral and written communication and organizational skills.

* Experience assessing performance of an advising function.
* Work with engineering students, including transfer and non-traditional students.
* Understanding of the engineering profession and engineering curricula, and ability to relate to engineering undergraduates and prospective students.
* Experience with budget functions associated with academic advising.
  Position Summary:
 The Director of Advising provides leadership and strategic direction and oversees day-to-day operations of the College of Engineering's (CoE) undergraduate academic advising services which is comprised of 12-15 student services staff. The CoE offers 12 engineering degree programs and has over 4500 undergraduates. The director reports to the Assistant Dean for Undergraduate Affairs.
Principal duties:
Administration, Programs and Events:

* Manage strategic planning efforts to develop, maintain and implement highly effective advising practices for undergraduate engineering students.
* Utilize data to inform improvements in academic advising for undergraduate engineering students.
* In collaboration with the assistant dean for undergraduate affairs, review and make recommendations regarding academic policies and regulations.
* Establish and maintain connections academic departments to effectively coordinate advising and advising practices between student services and departments while maintaining standardized best practices across the CoE.
* Build and maintain relationships with faculty and department staff to coordinate advising involvement in the creation and communication of program curricular information in the Guide (University catalog), websites, and other advising materials.
* Identify and implement strategies to deliver timely advising and resources for undergraduate engineering students.
* In collaboration with assistant director of advising, evaluate and assign advising loads among team.
* Develop and implement academic advising evaluation tools and student satisfaction surveys.
* Provide support for the progression / admission process and end of semester action processes.
* Oversee the development of written and on-line materials including publications and website material.
* Exercise discretion, professionalism and confidentiality when working with and communicating student information.
* Proactively develop an advising culture that creates a welcoming, respectful environment for students.
* Assess academic advising efforts and develop consistent, effective advising protocols and communications.
* Create and implement a professional development strategy for advising staff.
* Manage development and/or delivery of programs for current students including SOAR, group advising, major exploration, engineering program advising days and cross campus advising.
* Oversee highly effective recruiting events such as Prospective Student Visits, Admitted Student Days, Unwind Your Mind, etc. and provide support for the Office of Admission and Recruiting events.
* Manage development of student outreach events.
* Provide framework to build and maintain synergies with colleagues in the diversity affairs office in working with prospective and current undergraduate students.
* Collaborate with colleagues in career services, international studies and programs, diversity affairs, transfer admissions, graduate student services center and the undergraduate learning center to provide student-centered programs that enhance the student experience.
* Collaborate with colleagues across campus, e.g. in the Office for Admissions and Recruitment, Student Financial Aid Office, the Registrar's Office, the Office of Undergraduate Advising, and other campus advising units to provide highly effective advising for students.

Supervision and Leadership:

* Supervise the assistant director of academic advising and office administrative staff.
* In conjunction with the assistant director of advising, select, develop and assess the performance of student services professional advising staff.
* Set goals, supervise implementation and evaluate success of academic advising programs.

Budgetary Responsibilities:

* Responsible for all budget functions in advising unit which includes staff salaries and procurement expenses.
* Prepare budget for training needs of academic advising unit.
* Meet every spring with Associate Dean and Assistant Dean to align overall budget of academic advising unit with the Dean's office budget.

Other duties as assigned.

This position reports to the Assistant Dean for Undergraduate Affairs.

This person will serve as an Academic Staff member in the College of Engineering and work on various program/projects/events associated with the various offices under the Associate Dean for Undergraduate Affairs.

A criminal background check will be conducted prior to hiring.

Full Time Salary Rate:Minimum $64,000 ANNUAL (12 months)
Depending on Qualifications
Appointment percent:100%
Anticipated begin date:SEPTEMBER 18, 2017
Number of Positions:1

Application must be received by: SEPTEMBER 13, 2017
Applicants will be asked to upload a cover letter and resume as one PDF document.
Questions about the position can be directed to:
Jenny Binzley
Phone: 608-262-3484
1415 Engineering Dr.   
Fax: N/A
2620 Engineering Hall   
Madison, WI 53706   
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

If you need to request an accommodation because of a disability you can find information about how to make a request at the following website:

NOTE: Please indicate in writing if you request that your identity be kept confidential. If you do not indicate your preference to remain confidential, the University may be required to disclose your identify and/or application materials. The identity of finalists and successful candidates will be revealed upon request. See Wis. Stat. sec. 19.36(7).  

UW-Madison is an equal opportunity/affirmative action employer.
We promote excellence through diversity and encourage all qualified individuals to apply.