University of Wisconsin - Madison

Position Vacancy Listing

PVL # 238412

Position Summary:
The Division of Facilities Planning and Management (FP&M), Capital Planning and Development Supervisor, Laboratory Project Manager is responsible for the administration, planning, and management of laboratory projects. In addition, this position is responsible for developing scope/budge documents for the biennial capital requests and serve as a campus representative with program leadership during all phases of design and construction of instructional, research, auxiliary, and other laboratory spaces. This position will manage multiple projects simultaneously with project budgets ranging from approximately $200K to $10M and supervisor project managers for renovation projects. The person in this role will represent campus needs and interests with other State Agencies in the design of university facilities, in setting related guidelines and making operational decisions.

This position works closely wand manages work in collaboration with other departments including other units within FP&M, UW System Administration, campus divisions and departments, and architectural/engineering consultants. The person in this role will have a high degree of independence.

This position includes the supervisor of 2-5 project managers in the planning, design, and renovation projects.

The Division of Facilities Planning and Management is committed to promoting respect and civility in the workplace. Staff serves as role models by practicing exemplary behavior when working with customers, fellow staff members, students, and visitors. The mission of Facilities Planning and Management is `Providing excellence in facilities and services for our university community┬┐. The organization is committed to stewardship of architectural, environmental, archeological and land resources in support of the academic and strategic objective of the University of Wisconsin-Madison.

Principal duties:
Provide technical and project management expertise necessary to develop, advance and manage laboratory renovation and construction projects from issue identification through construction and occupancy.
1. Determine design parameters and make decisions on the scope, budget, and schedule of laboratory construction projects.
- Work with University departments/administration to identify issues, determine program and facility needs, evaluate alternatives, and develop scope and schedules.
- Evaluate project requests for conformance with campus and facility master plans.
- Develop cost estimates including operational costs and evaluate other factors influencing financial feasibility of projects. Develop project budgets.
- Develop project justifications, project request documents, program statements, cost estimates, budgets, and schedules for specific projects. Prepare memoranda of understanding when required. Determine courses of action.
- Prepare materials for presentation to committees/boards as required. Assist with making these presentations as appropriate.
2. Oversee the design and construction of laboratory projects to ensure that UW-Madison and State of WI standards have met program requirements and that said requirements are fulfilled, and expenditures are commensurate with program need.
- Act as University liaison between user groups and architectural/engineering firms during preparation of construction documents and specifications. Coordinate and participate in design reviews of work by A/E consultants.
- Provide critical technical assessment of construction documents prepared by A/E firms. Assessments to include completeness of design, coordination of disciplines, consistency with program, constructability, etc.
- Review and approve shop drawings, material/equipment submittals and mock-ups, and monitor construction schedule and progress. Analyze consultant/contractor test data. Resolve conflicts and problems to maintain quality and meet budget/schedule constraints. Track change orders and impact on project contingency accounts.
- Conduct site visits and final inspections to ensure compliance with all design requirements, specifications, and applicable codes. Assess completed projects to determine success based on building performance and satisfaction of program needs.
- Communicate construction schedule and any resulting impacts on campus services/systems to the campus community on an on-going basis (e.g. disruption of traffic patterns)
- Administer equipment budget for major projects. Administer project budgets for delegated projects.
- Prepare, review, and administer contracts for delegated projects. Approve payment requests and change orders. Manage scope, budget, and schedule to meet program need and timeframe.
- Coordinate project turnover to the user and UW-Madison physical plant in an orderly, coordinate fashion.
3. Other duties as assigned

Investigate and recommend solutions for University of Wisconsin-Madison as related to the administration, planning, and management of laboratory projects.
1. Confer with UW-Madison administrators, deans/directors, faculty, and staff offering
technical advice as required to support the academic and research mission of the University.
2. Investigates code issues, problems or customer complaints about buildings and other structures to recommend necessary modifications or repairs. Prepare technical evaluations and recommendations for necessary modifications or repairs.
3. Recommend improvements to existing systems to correct, eliminate redundancies, and/or prevent problems. Prepare written justification, cost estimates and other information to aid in development of future projects.

Delegated Projects - 100% Gifts/Grants Funded Projects Managed Entirely by UW-Madison.
1. Manage new construction, renovation, tenant fit-out, and capital renewal projects ranging in ranging in value from $200k to greater than $10 M. Typical assignments will include multiple projects with tight timelines, focused programs, difficult logistics and fixed budgets as well as planning studies.
2 Work collaboratively with all units within UW-Madison's Facilities Planning and Management Division and the end users.
3 Represent the University to external constituencies, including architects, engineers, constructors, regulatory agencies, etc. on a variety of issues related to project development and delivery. Provide exemplary customer service by actively managing the entire design and construction project, including initiation, design, budget, and construction, by providing timely and accurate updates to the clients' representatives regarding project status, budget, and schedule.

Professional development.
1. Participate in professional development opportunities to maintain and update knowledge and skills, learn about best practices, new technology and products.
2. Attend appropriate informational seminars and workshops presented by product manufacturers, the University of Wisconsin, and others as necessary for job performance. Keep abreast of departmental, architectural, and engineering publications.

Staff supervision and development
1. Supervise from 2-5 project managers also focused on laboratory design and renovation projects.
2. Mentor the project managers to assist them in their professional development.
3. Oversee project manager assignments and schedules.

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