University of Wisconsin - Madison

Position Vacancy Listing

PVL # 237952

Position Summary:
This position performs advanced information technology project management of projects varying in size and scope that may span the entire University of Wisconsin-Madison and have the potential to span multiple campuses of the UW system or affiliated entities such as UW Foundation and the Wisconsin Alumni Association. The position consults with senior University management and staff, and UW-Madison Division of Information Technology (DoIT) leadership to assist in planning for, and defining the scope of, major information technology projects.

Strong project leadership and coordination across many stakeholder groups including vendor partnerships will be essential. Project managers will have regular contact with campus leaders, directors, faculty and staff as we collaborate on initiating solutions, planning courses of action, and executing and controlling business and technology projects that affect students, staff and employees campus-wide. Project managers strive to ensure that best practices and processes are used for managing projects, and to maintain the vision for, and value of, project management at the University.

The CIO Project Management Office provides project management and business analysis service to all offices on the UW Madison campus, to other UW System campus's, and to the University System Administration. The Project Management Office is comprised of project managers and business analysts who may have temporary desk locations in offices across campus for the duration of projects. Our campus partners recognize the value of project management as we strive to be their valued business advisor and partner.

Principal duties:
Project Management (55%)
-Establish and ensure success of projects by meeting project goals and objectives.
-Manage complex software development and implementation projects from beginning to end using methodologies and frameworks appropriate to each project (e.g. Agile, Waterfall, Systems Development Life Cycle (SDLC)).
-Use project management software to outline project activities such as tasks, dependencies, timelines, resources and costs.
-Use various tools to develop a comprehensive project work plan such as Work Breakdown Structure (WBS), Organizational Breakdown Structure (OBS), Agile Sprint Planning and Backlog Grooming, cash flow analysis, Gantt and network diagrams and resource schedules.
-Use project management tools and practices to manage the project, track progress and budget, and report on project performance to project sponsors, leadership, and the Board of Regents when applicable. Prepare appropriate written and oral reports, graphs and charts to illustrate project progress, budget, and risk mitigation. Take corrective action as required to reduce risks and mitigate issues.
-Prepare cost benefit studies for proposed projects and project components taking into account business goals and financial considerations using the appropriate financial analysis tools.
-Understand the cost, timeline and resources necessary in deploying project requirements including any systems hardware, software and related facilities and network infrastructure.
-Use techniques such as the Critical Path Method (CPM) to assess and report on risks in project schedule. Take corrective action as required to reduce risks and mitigate problems.
-Develop and maintain an agreed upon practice for assessing, securing authorization and managing changes in project scope, schedule and budget.
-Prepare quality assurance specifications to guide and measure the success of project components.
-Lead activities to elicit project requirements, define specifications and clarify objectives.
-Develop project resource plans and work with project sponsors, resource managers and supervisors, and functional management teams to appropriately staff the project. Motivate the project team to successfully implement the project.
-Identify opportunities to improve project implementation efficiencies and communication strategies.

Serve as primary point person for developing relationships with internal and external contacts. (25%)
-Manage relationships with multiple vendors, implementation partners, and external partners to ensure cost-effective and timely project implementations.
-Manage relationships and communications with campus partners to ensure appropriate involvement and high-level satisfaction with, and understanding of, project outcomes and services.
-Manage relationships and communications with project sponsors, team members and stakeholders to ensure high-level satisfaction at all levels within the project.
-Work closely with information technology professionals to identify and understand the variables and requirements for a project and its technical tasks.
-Identify training and support needs for successful project implementation and operational maintenance and illustrate in the project plan.
-Recognize staffing needs and assist management with obtaining personnel to complete project.

Communications and Documentation (10%)
-Champion the development and sharing of practical project management best-practices with project management colleagues in the Project Management Office, DoIT and across campus.
-Ensure that project documentation is maintained in a current manner and that operations documents are ready when implementation is complete.
-Provide oral and written project updates to the project team, managers and campus IT leadership and other campus and system stakeholders as requested.
-Keep technical, communications and business skills current with an emphasis on understanding emerging technologies and their impact on the communities and technologies DoIT supports.

Participate in Organized Activities and Projects (5%)
-Read and discuss pertinent materials to maintain awareness of the operation procedures and environments of the UW System and the UW-Madison Division of Information Technology (DoIT).
-Support and propose technical, operating, and organizational standards to contribute to the effectiveness of DoIT and campus project, program and portfolio management.
-Participates in group, department and CIO/DoIT staff meetings as needed.
-Coach and mentor colleagues.
-Share knowledge with fellow IT and functional professionals and provide assistance in areas of personal expertise.
-Prepare special reports, reviews, and recommendations as requested.
-Assist in the recruitment of staff and onboarding of new staff.
-Represent peers and management on task forces and committees to respond to University or agency needs.
-Other duties as assigned.

Participation in employee development activities, both assigned and self-initiated (5%)
-Consult with other project managers, business analysts, and leaders about projects under their responsibility and techniques they use to be effective.
-Read books and periodicals to improve knowledge of project management.
-Participate in internal and external associations relevant to project management professionals.
-Attend training sessions, conferences, and workshops to increase knowledge in project management, systems development work flows and stages, and other applicable skills such as written communication, oral communication, and leadership.
-Review University and external publications to increase understanding of university issues and needs, especially those pertaining to direct customers.
-Demonstrates a commitment to respect and the practice of civility in the workplace.
-Demonstrates a commitment to organizational success.

© 2019 Board of Regents of the University of Wisconsin System