University of Wisconsin - Madison

Position Vacancy Listing

PVL # 237887

Position Summary:
The Language Program Office is a unit in the International Division, serving communities engaged in learning, teaching, and researching Less Commonly Taught Languages. The LPO is the home of the Wisconsin Intensive Summer Language Institutes, Project GO at UW-Madison, the American Institute of Pakistan Studies, and the Regional Flagship Languages Initiatives for Hindi, Indonesian, Turkish, and Urdu. This position will manage the financial and support the budgeting aspects of the LPO programs, working closely with partners and stakeholders both on and off-campus. Successful candidates will be able to demonstrate strong attention to detail, excellent communication skills, and familiarity with financial processes. Experience with financial, budget, and/or grant management will be strongly considered, however the LPO is willing to train someone with less direct experience but who can demonstrate other relevant skills coupled with an enthusiasm for learning and a willingness to grow with the job.

Principal duties:
Prepare budgets for LPO program stakeholders.
Reconcile LPO expenses to budgets, check for accuracy and allocate appropriately amongst the different Summer Language Institutes or grants.
Monitor budgets to actuals while including encumbrances and projections to identify budget shortfalls or surpluses.
Invoice and track payments for memberships, program fees and other LPO income.
Manage financial reporting for internal and external stakeholders.
Prepare receipts and other documentation for departmental purchasing cards.
Manage student tuition remission process and invoice processing.
Manage student correspondence for tuition payments, fee remissions, program fees, insurance requirements, award details, etc.
Monitor purchasing requisitions and work with vendors and Accounting Services for timely and accurate processing of payments.
Prepare direct payments, payments to individuals, departmental deposits, departmental transfers and other UW purchasing needs.
Enter income and expense into grant financial software, allocate to individual grants and track for accuracy.
Ensure grant income and expense has proper documentation and approvals to meet auditing requirements.
Prepare financials for grant proposals.
Develop and manage grant budgets.
Manage account reconciliations and prepare monthly, quarterly and annual reports.
Use UW financial systems such as Shop UW+, WISER, WISPER, etc. to procure goods and services, track funds, and manage records.
Manage travel processing and reimbursement.
Manage payroll for year-round and temporary staff.
Act as financial subject matter expert to LPO leadership.
Manage invoicing and payment processing.
Keep up-to-date and ensure compliance with grant, program, and university regulations, updating or revising processes as needed.

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