University of Wisconsin - Madison

Position Vacancy Listing

PVL # 237595

Position Summary:
This position provides direct, high-level administrative support to senior leadership in the College of Agricultural and Life Sciences (CALS), and provides program-level and office support for the CALS Office of the Dean and Director. Candidates must have the ability to work in and contribute to an environment that is welcoming and inclusive of a diversity of people, perspectives, and lived experiences.

This position requires a strong communicator with proven interpersonal skills, who can establish and maintain effective working relationships and exhibit a customer service-oriented attitude in interactions with visitors, faculty, and staff. This individual in this position will be privy to sensitive discussions at the senior leadership level, and as such, must appropriately ensure confidentiality in all interactions.

A successful candidate will thrive in a fast-paced office environment, have the ability to manage multiple tasks, and have the ability to adapt to changing priorities. An ideal candidate should be able to take initiative while exercising good judgment and discretion, and have a track record of being able to work both independently and as part of a collaborative team. Ideally, this individual will be able to use their strong attention to detail, and familiarity with a wide array of office tools, to approach administrative tasks with a solutions-oriented mindset.

The UW-Madison College of Agricultural and Life Sciences is committed to maintaining and growing a culture that embraces diversity, inclusion, and equity, believing that these values are foundational elements of our excellence and fundamental components of a positive and enriching learning and working environment for all students, faculty, and staff.

Principal duties:
(35%) Schedule logistics for meetings, conferences, and travel and organize schedules for college leadership.

(15%) Compile, screen, and evaluate correspondence and reports and recommend actions.

(20%) Develop and facilitate communications of varying complexity between various internal and external stakeholders.

(5%) Manage the organization, auditing, security, and confidentiality of files and records.

(5%) Monitor budgets and review and approve expenditures.

(5%) Provide administrative support to committees and workgroups.

(5%) Gather, compile, verify, analyze, and process information for program-level processes and activities.

(10%) Participate in distributed office activities and perform administrative duties to support office operations.

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