University of Wisconsin - Madison

Position Vacancy Listing

PVL # 236735

Position Summary:
The Pre-Award Specialist is a key member of the UW-Center for Tobacco Research and Intervention's (UW-CTRI) Financial and Research Admin Teams. This team member will provide Center-wide support to scientists engaged in sponsored research through administrative activities to maintain and build on the expanding research portfolio of the Center. The Pre-Award Specialist will work directly with principal investigators (PI) and/or research staff to identify funding opportunities and prepare and route proposals for submission to sponsor. The Pre-Award Specialist will review subsequent award terms and conditions and facilitates award setup and administration. The Pre-Award Specialist is responsible to the Director of Finance in carrying out these duties.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but, also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

Principal duties:
I. Pre Award (60%):
- Assist with preparation of grant submissions, resubmissions, and just-in-time requests including proofing and editing to ensure that all program/administrative requirements are met, compiling NIH biosketches, NIH Other support pages, and letters of support, etc.
- Consult with PI and assist with research budget development, assuring salary rates, fringe benefit rates and other UW guidelines are followed.
- Review draft proposal budgets and ensures allowability and accuracy of requested costs per sponsor and campus guidelines
- Collaborate with UW Research and Sponsored Programs (RSP) and other administrative departments within UW School of Medicine and Public Health (SMPH) and on campus as necessary to seek approval for research grants and budgets for submissions.
- Submit grant applications through RSP to the funding entity.
- Monitor NIH and other funding agencies to identify relevant funding opportunities for UW-CTRI scientists
- Understand and manage the intricacies of NIH and other grant requirements (e.g., K vs R vs other grants) and monitor updates of these intricacies.

II. Post Award (35%):
- Monitor post-award expenditures to ensure compliance with funding agency guidelines. Work with PIs to take corrective action when necessary. Process cost transfers as required.
- Assist with sub award agreements. Monitor the progress of sub award agreements to assure invoices and payments are met per the terms of the agreements.
- Assist with the review and reconciling of Final Financial Reports (FFRs) from the RSP accounting team. Notify RSP of any outstanding transfers and invoices. Work with Director of Finance to resolve any budget close-out issues, draft and edit requests for no-cost extensions and carry forward of unused balances.
- Assist with the preparation of reports on award and contract expenditures to develop budget forecasts for the Center leadership and scientists, as needed.

III. Other Duties as Assigned (5%)

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