University of Wisconsin - Madison

Position Vacancy Listing

PVL # 236673

Position Summary:
This position is in the Wisconsin Reading Center (WRC) within the Department of Ophthalmology and Visual Sciences (DOVS). The WRC provides medical expertise and specialized image evaluation services in support of clinical trials for eye diseases. The incumbent will join a team that actively participates in supporting the directives, goals, and mission of the Department.

This position will be responsible for invoicing, accounts payable and accounts receivable for contracts and grants. This position will also perform other financial transactions including WRC purchasing and travel reimbursements. This position will be involved in grants by assisting the DOVS Grants Administration Team.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but, also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

Principal duties:
40% - Invoicing, Accounts Payable and Accounts Receivable for Contracts and Grants:
- Collaborate with WRC staff to process monthly invoicing information for services provided.
- Invoice sponsors for WRC services and pass-through costs. Create Accounts Receivable aging report.
- Review and approve invoices received from service and supply vendors.
- Monitor WRC contracts to ensure accuracy of accounts receivable, accounts payable, quotes and expenditures.
- Reconcile invoices with contract; determine when an amendment to the contract is necessary.
- Work with Operations Manager and Dept Financial Manager to collect overdue receivables.
- Forecasting WRC┬┐s contract lifecycle and conducting cost analysis with Operations Director for bid management
- Create and distribute necessary financial reports as needed.

30% - General Financial duties for WRC:
- Work with WRC staff for purchasing requests, travel reimbursements and other payments. Maintain thorough knowledge of UW travel policies and procedures and documentation requirements and help interpret for faculty and staff.
- Assume responsibility for establishing and maintaining Purchasing Agreements.
- Act as liaison between the WRC and DOVS for fiscal issues.
- Ensure compliance with all federal, state and University regulations and policies for revenues, expenditures, and record retention.
- Assist in financial audits and verify that deposits are recorded in the accounting system.
- Interpret regulations and guidelines of multiple program funding with complex and broad guidelines for spending.

25% - Grants and Budgets:
- Assist the Grants Administration Team in developing grant budgets and other grant related duties as needed. Assist in writing administrative portion of grant submissions. Assist and advise faculty with the preparation, editing and submission of budgets, budget justifications, biosketches, other support documents and maintenance of information.
- Work as part of the team assisting in preparation of subaward budgets. Monitor the progress of WRC subawards to assure invoices and payments are in accordance with terms of the subaward agreement.
- Monitor WRC grants and subawards to ensure accurate accounting and expenditures; ensure compliance with funding agency guidelines.
- Monitor and resolve any post-award budget issues with sponsors.

5% - Other duties/support:
- Provide backup to DOVS Financial Specialist
- Other duties as assigned by supervisor

© 2019 Board of Regents of the University of Wisconsin System