University of Wisconsin - Madison

Position Vacancy Listing

PVL # 234923

Position Summary:
The incumbent will serve as an administrative assistant in the Division of Endocrine Surgery in the Department of Surgery at the UW-Madison School of Medicine and Public Health. The incumbent will serve as an administrative assistant in the Division of Endocrine Surgery in the Department of Surgery. This position will excel through excellent administrative, organizational, oral and written communication, computer and interpersonal skills to coordinate complex academic, financial, research and administrative activities.This position represents the division to the public as well as personnel and visitors locally, regionally, nationally and internationally. This position requires the ability to understand indepth the department and division policies and procedures related to travel and reimbursement division serve. This person will also serve as the Endocrine Fellowship Coordinator.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but, also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

Principal duties:
40% Serve as Administrative Assistant to five Endocrine Surgeons
-Coordinate complex daily clinical, academic, research and administrative duties for all endocrine surgeons and manage the day to day activities under the direction of the Division Chair person.
-Communicate effectively with outside physicians, paramedical personnel, researchers, and other staff.
-Make travel arrangements and submitting reimbursements following UW Health and UW Madison guidelines
-Responsible for the reconciliation of purchasing card and supplying adequate documentation to Accounting

40% Serve as Fellowship Coordinator
-Liaison between GME and Medical Staff Affairs Coordinators
-Facilitate application review, interviews and onboarding of the fellows

20% Oversee all aspects of division events
-Includes attendance, adhesion to budget and timely invoicing and payment for events
-Prepare divisional correspondence as needed
-Assist with faculty and APP recruitment and onboarding

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