University of Wisconsin - Madison

Position Vacancy Listing

PVL # 228333

Position Summary:
The Department of Family Medicine and Community Health (DFMCH) is engaged in sponsored research or other sponsored activities (such as training grants) through professional administrative activities. This includes advising and assisting faculty in developing and submitting grant applications, contract proposals, progress and final reports (and related budgets for all); keeping faculty and appropriate staff apprised of status of grants, current contract or grant policies, regulations and guidelines made by granting agencies (especially NIH) and campus research offices; acting as liaison between Principal Investigators (PIs) and granting agencies (including electronic research administration/ERA issues), University offices, etc.; meeting with faculty and academic staff to identify research interests and to develop funding strategies and plans; and developing an educational program that will provide new faculty, scientists, and graduate students with grantsmanship training. This position also requires a thorough knowledge of grant proposal development and the conduct of research and administration of research activity as well as initiative and personal accountability to meet deadlines and workload. DFMCH is currently recruiting for two new tenure track position which will increase the size of Research Services.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

Principal duties:
60% Pre-Award Processing/Proposals
- Write non-scientific portions of grant proposals, contracts, subcontracts, and reports as appropriate. This may include administrative and resource sharing core components, budget justifications, and description of resources and environment (in consultation with the Research Director, Department Administrator, or CFO), etc. Provide administrative support (or oversee such support as appropriate) to ensure applications are accurate and complete (including collection and maintenance of information such as biosketches, other support, etc.). Review and edit final draft of applications, contracts, etc., to ensure cohesiveness, effectiveness, accuracy, completeness, and compliance with sponsor guidelines. Ensure all proposals, contracts, and report packets are created and routed through University channels to reach the sponsoring agency before deadlines. Respond to sponsor or University requests following submission of proposals to provide additional information as appropriate.
- Consult with the PIs to develop and maintain a grant budgets.
- Provide guidance and assistance to PIs and their staff in the preparation of progress and final reports that are sent to the funding agencies. Notify PIs of progress and final report due dates. Identify actions requiring sponsor approval and serve as liaison with funding agencies (as requested by PIs) to resolve questions and problems that arise during the course of a grant.
- Facilitate the review, approval, and execution of industry-sponsored agreements, including research contracts, subcontract information, material transfer agreements and confidentiality agreements.
- Promote opportunities for external support by identifying funding opportunities (and submission deadlines) through routine surveillance of sources such as Community of Science, SPIN, NIH Guides, NIH Request for Applications and Program Announcements, etc., and match specific funding opportunities with PIs based on knowledge of faculty and academic staff research expertise/interests as well as knowledge of sponsors.

10% Development and Training
- Lead the development and maintenance (in cooperation with DFMCH Finance and research staff as appropriate) of tools to monitor expenditures on budgets and related communications to provide feedback to PIs, research staff (and CFO as appropriate) on a routine basis. Meet with DFMCH Finance on a routine basis to review status of grants.
- Train DFMCH PIs and staff on electronic grant submission as necessary and provide guidance, final review and support to all submissions utilizing E-SNAP (Electronic Progress Report Submission process for NIH) or the UW CAYUSE and WISPER electronic grant submission system. Be departmental expert on electronic research administration (ERA). Develop and implement training for faculty and staff as ERA processes are announced by funding agencies. Monitor funding agency information sources (list serves, websites, etc.) for updates to the ERA programs that are in development or in use. Monitor RSP website for changes in ERA processes on campus.
- Train DFMCH faculty, staff and students in the effort reporting system (ECRT). Manage faculty, staff and student research effort commitments, communicate with funding agencies regarding effort changes, ensuring adherence to guidelines and certify effort reporting for DFMCH researchers and staff.
- Research program support: Organize and lead monthly DFMCH research team meetings of research staff; help organize and provide support for monthly Research Committee meetings of research faculty; provide other research functions as required by director of research.
- Review and guide PIs with corrections and approve effort

20% Post- Award Processing
- Keep appropriate administrative staff apprised of status of submissions when proposals are funded to prepare for the human resource needs and financial aspects of the post-award process. Work with HR on staffing issues: discuss staffing plans, making sure research faculty/staff have correct funding, monitor the need for layoff/non-renewal notices and FTE increases/decreases on a monthly basis. Take the lead on working with investigators or staff of each research team and DFMCH administrative staff as appropriate to ensure funds are expended in an appropriate and timely manner to eliminate loss of funding.
- Communicate with PIs, research staff, and appropriate DFMCH administrative staff at the onset of each grant award to initiate grant research activity and budget implementation.
- Ensure departmental compliance with federal, state and university regulations regarding conduct of research by providing information and interpretation of grant compliance regulations to faculty and staff. Ensure compliance with federal (OMB Circulars A21, A100 and related), state (purchasing, personnel etc.), agency and University (e.g., use of humans and animals in research, biosafety,
cost- sharing, restrictions on intellectual property, federal financial disclosure, etc.) regulations, in cooperation with the financial specialist as appropriate.
- Facilitate the development, review, approval, and execution of industry-sponsored agreements, including clinical trial agreements, research contracts, subcontract information, material transfer agreements, Business Associate Agreements, Memoranda of Understanding, and confidentiality agreements.
- Represent research as a member of the Departmental Financial Subcommittee, track use of MAMA funds, UW block grant, and Capital exercise funds; work with CFO and Research Director in the development, implementation and monitoring of departmental research budgets (two cost centers).

10% Additional Duties
- Support PIs and accounting staff with oversight of ongoing research activity. Maintain knowledge of federal, state and university policies affecting grant expenditures. Communicate grant budget policies to faculty and staff.
- Represent DFMCH on research-related issues to various University offices and University committees (e.g. human subjects, animal subjects, School of Medicine & Public Health Research Administrators Network, training grant administrators group, etc.).
- Work closely with DFMCH faculty and staff in the Research Seminar Series and/or potential Primary Care Retreat.
- Support the integration of research into DFMCH residency programs and clinical operations.
- Perform other duties as requested.

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