University of Wisconsin - Madison

Position Vacancy Listing

PVL # 225307

Position Summary:
The primary role of this position is to support members of the University of Wisconsin Carbone Cancer Center (UWCCC) engaged in sponsored research or other sponsored activities through professional administrative activities to maintain and build on the vibrant and expanding cancer related research portfolio. This includes advising and assisting faculty and academic staff in developing and submitting grant applications, contract proposals, progress and final reports (and related budgets for all); keeping faculty and appropriate staff apprised of status of grants, current contract or grant policies, regulations and guidelines made by granting agencies (especially NIH) and campus research offices; acting as liaison between principal investigators (PIs) and granting agencies (including electronic research administration/ERA issues), University offices, etc. This position requires highly effective communication, organizational, and motivational skills. The ideal incumbent will embrace personal accountability to meet tight and critical deadlines and take initiative to support UWCCC cancer related research goals and priorities. This position will bear primary responsibility for coordinating and administering the UWCCC¿s internal competitions for research funding, including its robust program of funding for pilot projects and selection of nominees for limited competitions.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but, also as a valuable means for eliminating health disparities. As such, we stronglyencourage applications from candidates who foster and promote the values of diversity and inclusion.

Principal duties:
50% Pilot Program/UWCCC Internal Competition Coordination and Administration

- Provide support and leadership for UWCCC pilot processes in order to maximize research funding outcomes and activity. Work with internal groups, center administration, or independently to coordinate the drafting and distribution of Requests for Applications.

- Coordinate, administer, and oversee the standardized process for collection and review of applications. Serve as a resource for applicants and reviewers with regard to this process.

- Notify applicants of the review decisions, and work with awardees to collect data and complete the award setup process.

- To ensure program continuity, facilitate the collection and review of progress and final reports from awardees and develop reports demonstrating return on investment (ROI) and the value of the UWCCC pilot enterprise.

40% Pre-Award Processing/Proposals

- Provide administrative support (or oversee such support as appropriate) to ensure applications are accurate and complete (including collection and maintenance of information such as biosketches, other support, etc.). Review and edit final draft of applications, contracts, etc., to ensure cohesiveness, effectiveness, accuracy, completeness, and compliance with sponsor guidelines. Write non-scientific portions of grant proposals, contracts, subcontracts, and reports as appropriate. This may include administrative and resource sharing core components, budget justifications, and description of resources and environment (in consultation with the Department Administrator), etc. Ensure all proposals, contracts, and report packets are created and routed through University channels to reach the sponsoring agency before deadlines. Respond to sponsor or University requests following submission of proposals to provide additional information as appropriate.

- Consult with the PI to develop a grant budget as needed. Ensure compliance of grant budgets with University and Sponsor policies and guidelines, as well as accuracy and completeness of budgets.

- Provide guidance and assistance to PIs and their staff in the preparation of progress and final reports that are sent to the funding agencies. Notify PIs of progress and final report due dates. Identify actions requiring sponsor approval and serve as liaison with RSP, SMPH and funding agencies (as requested by PIs) to resolve questions and problems that arise during the course of a grant.

- Promote opportunities for external support by identifying funding opportunities (and submission deadlines) through routine surveillance of sources such as Community of Science, SPIN, NIH Guides, NIH Request for Applications and Program Announcements, etc.

10% Development and Training

- Train UWCCC PIs and staff on electronic grant submission as necessary and provide guidance, final review and support to all submissions, utilizing the UW Cayuse and WISPER electronic grant submission system. Serve as a resource on electronic research administration (ERA). Develop and implement training for faculty and staff as ERA processes are announced by funding agencies.

- Monitor funding agency information sources (list serves, websites, etc.) for updates to the ERA programs that are in development or in use. Monitor RSP website for changes in ERA processes on campus.

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