Chapter 11 |
Maximum Levels of Appointments &
Summer Session Appointments |
11.02 |
Summer Appointments for Faculty, Academic Staff, and Limited
Appointees on C-Basis |
POLICY
Prior Approval of Summer Appointments
All
summer work performed by C-basis faculty, academic staff and limited appointees
requires prior approval by the individual's appointing unit.
The
Board of Regents requires that any faculty, academic staff, or limited
appointee on an academic year (9-month) appointment receiving more than 2/9th
salary during a summer appointment must obtain prior approval from the Dean or
Director designee. For academic units, the department chair can serve as the
designee.
It is
the policy of UW-Madison that any faculty, academic staff, or limited appointee
on an academic year (9-month) appointment may not exceed eight months summer
salary over any three-year period.
EXAMPLE:
2011 = 2/9
2012 = 3/9
2013 = 2.27/9
2014 = 2.50/9
2015 = 3/9
2011 +
2012 + 2013 = 7.27/9
2012 + 2013 + 2014 = 7.77/9 --- Therefore, 2014
summer
2013 + 2014 + 2015 = 7.77/9
appointment may not
2014 + 2015 + 2016 =
exceed
2.50/9.
Payment Limitations for Summer Appointments
1.
Faculty, academic staff, and limited appointees on an academic
year (9-month) appointment are typically ineligible to
earn additional overload payments during any summer they earn 3/9ths summer
salary.Requests for exception to this
policy require prior approval of the Academic Personnel Office.
2.
The combination of summer "ninths" salary earned by
faculty, academic staff, and limited appointees on an academic year (9-month)
appointment, plus any overloads earned during summer typically may not exceed
3/9ths salary during any one summer. The 8/9ths policy also applies (see 3.
below).Requests for exception to this
policy require prior approval of the Academic Personnel Office.
3.
The maximum summer "ninths" salary, plus summer
overload payments earned by faculty, academic staff, and limited appointees on
an academic year (9-month) appointment may not exceed eight months summer
salary over any three-year period.
Requests for exception to this policy require prior approval of the
Provost.
EXAMPLE: 2/9ths
+ 3/9ths + 2.5/9ths + 1/2 month salary overload payment during one summer only
= maximum 8/9ths summer salary allowed over a three-year period.
PROCEDURE
Prior written approval is required for all C-basis faculty, academic staff, and limited appointees working in the summer. Each division may establish its own form of documentation (e.g., letter of offer, memorandum of agreement, form, etc.), but the documentation used must include the appointment dates, the FTE/percent, and the type of work to be performed. If the employee is teaching, the course number/s should be provided. If the employee is doing research, there should be a brief description of the duties or one or more funding source/s should be identified.
The HRS Easy Access to Reporting Tools (HEART) can be utilized by all divisions and provides a number of reports and forms that can be useful for tracking and documenting approvals for summer employment. Access to the HEART tool can be received by contacting the College of Engineering. The link to the HEART tool is found here: https://coetools.engr.wisc.edu/heart/reports/2Ninths_Select.php
REFERENCE
For
more detailed information, consult ACPS #4.
University of Wisconsin-Madison
Unclassified Personnel Policies and Procedures-Ch. 11.02
Feedback, questions, or accessibility issues: apo@ohr.wisc.edu
Last updated February 24, 2014