Policies and Procedures
- Policies and Procedures Home
- Unclassified Title Guideline
- Classified Personnel Policies and Procedures
- Unclassified Personnel Policies and Procedures
Unclassified Personnel Policies and Procedures
Chapter 1 - Types of Unclassified Appointments
- 1.01 Faculty
- 1.02 Academic Staff
- 1.03 Limited Appointments
- 1.04 Employees-in-Training
- 1.05 Student Assistants
- 1.06 Student Hourly Help
- 1.07 Other Titles
- 1.08 Volunteers
- Appendices
Chapter 2 - Interchanges and Contracts
- 2.01 Inter-Institutional Agreements
- 2.02 Intergovernmental Personnel Temporary Interchanges
- 2.03 Contracts for Personal Services
- 2.04 Inter-Institutional Overloads
- Appendices
Chapter 3 - Job Vacancies
- 3.01 Open Recruitment and Position Vacancy Listings
- 3.02 Conversions from Unclassified to Classified or Vice Versa
- 3.03 Inter-Institutional Recruiting Protocol
- 3.04 Advertising
- 3.05 Documenting the Search
- Appendices
- 3-A PVL Codes
- 3-A1 PVL Waiver Reasons Explained
- 3-C General Instructions/Information Regarding Recruitment
- 3-D Minimum Recruitment Period and Scope Requirements
- 3-E Access to Unclassified Search Records Information Sheet
- 3-F Steps for the Unclassified Hire
- 3-G Documentation Checklist for Unclassified Recruitment
- 3-H Guidelines on Job Description
- 3-I Teaching/Research Dual Role Guidelines
Chapter 4 - Reviewing and Interviewing Applicants
- 4.01 Referral Priority for Layoffs & Long-term Nonrenewed Academic Staff Employees
- 4.02 Layoff Reappointment Rights
- 4.03 Notification of Applicants
- 4.04 Interview Questions
- 4.05 Interviewing Expenses
- 4.06 Reference Checks
- 4.07 Degree Waivers
- 4.08 (See Ch. 15.02 for Nepotism)
- 4.09 Criminal Background Check Policy and Procedures
- 4.10 Dual Career Couple Program
- Appendices
Chapter 5 - Hiring Process
- 5.01 Applicant Notification
- 5.03 Relocation Expenses
- 5.04 I-9 Verification of Identity and Employment Authorization
- 5.05 Hiring Non-Citizens (Internationals)
- Appendices
- 5-A Benefits Summary Information
- 5-B Letter of Offer Attachment
- 5-C I-9 Form
- 5-D Drug-Free Schools and Communities Act
- 5-E SAMPLE - Tenured Faculty Letter of Appointment
- 5-F SAMPLE - Probationary Legal Faculty Letter of Appointment
- 5-G SAMPLE - Non-instructional Academic Staff Letter of Appointment
- 5-H SAMPLE - New to Limited Position at UW-Madison - Without Concurrent Faculty Appointment
- 5-I SAMPLE - Limited Appointments with Faculty Backup
- 5-J SAMPLE - Limited Appointments for Current Academic Staff Member
- 5-K Applicant Data Card
- 5-L Request for Reimbursement for Relocation Expenses form
- 5-M Titles Requiring I-9 Verification
- 5-N Visa Types Most Common to UW-Madison
- 5-O SAMPLE - Limited Appointments for Current Classified Staff Member
- 5-P SAMPLE - Limited Appointment with Concurrent Faculty Appointment (not new to UW-Madison)
- 5-Q SAMPLE - Instructional Academic Staff Letter of Appointment
Chapter 6 - Employee Orientation
- 6.01 Employee Orientation
Chapter 7 - Probationary/Evaluation Periods
Chapter 8 - Performance Reviews
- 8.01 Faculty Performance Reviews
- 8.02 Performance Evaluations for Academic Staff
- Appendicies
Chapter 9 - Academic Staff Job Security
- 9.01 Academic Staff Job Security
- Appendices
Chapter 10 - Compensation
- 10.01 Rate and/or Title Change
- 10.02 Extraordinary Salary Range
- Appendices
Chapter 11 - Maximum Levels of Appointments & Summer Session Appointments
- 11.01 Overloads for Faculty, Academic Staff, and Limited Appointees
- 11.02 Summer Appointments for Faculty, Academic Staff, and Limited Appointees on C-Basis
- 11.03 Employees Enrolled as UW-Madison Students
- 11.04 Maximum Levels of Graduate Assistantship Appointments
- 11.05 Policy for Supplementation and Concurrent Appointments for Graduate Students Holding Predoctoral Fellowships or Traineeships
- 11.06 Policy for Supplementation and Concurrent Appointments for Postdoctoral Employees-in-Training Holding Fellowships or Traineeships
- Appendices
Chapter 12 - Education, Training & Development
- 12.01 Training and Development
- 12.02 Sabbaticals
- 12.03 Faculty Development Grants
- 12.05 Research Service Grants
- 12.06 Academic Staff Professional Development Grants
- 12.07 Job-Related or Career-Related Training/Course Work
- 12.08 Joseph F. Kauffman Administrative Development Program
- Appendices
Chapter 13 - Employee Health and Safety
- 13.01 Safety Policy and Accident Reporting
- 13.02 Workplace Violence Policy
- 13.04 Safety Committees
- Appendices
Chapter 14 - Work Schedules
Chapter 15 - Ethics, Political Activities, and Outside Employment
- 15.01 Ethics
- 15.02 Nepotism
- 15.03 Outside Activities
- 15.04 Political Activities
- 15.05 Consensual Relationship Policy
Chapter 16 - Leaves of Absence and Leave Benefits
- 16.01 Leaves of Absence and Temporary Assignments Without Pay
- 16.02 Paid Leave Benefits For Faculty, Academic Staff, And Limited Appointments
- 16.03 UW Madison Family-Related (Parental) Leave Policy
- 16.04 Inclement Weather Guidelines for Faculty, Limited Appointees and Academic Staff
- 16.05 Religious Observances
- 16.06 Serving as an Election Official
- 16.07 Paid Leave Payout at Termination
- 16.08 Requesting/Donating Catastrophic Leave for Faculty, Academic Staff, and Limited Appointments
- Appendices
- 16-A Request for Leave Without Pay or Temporary Assignment
- 16-B Employee Request to Serve as an Election Official
- 16-C Sample Dean's Letter for a 1-Year Leave of Absence
- 16-D Sample Provost's Letter for a 1-Year Extension Leave of Absence
- 16-E Frequently Asked Questions - Regent Resolutions/Sick Leave/Vacation Policy Changes
- 16-F Request for Medical Certification Form
- 16-G Catastrophic Leave Request
- 16-H Catastrophic Leave Donor Authorization
- 16-I Catastrophic Leave Case File
- 16-J FMLA Certification forms (Unclassified Personnel Forms page)
- 16-K Leave Information when Transferring from a State Authority
Chapter 17 - Grievances and Complaints
- 17.01 Faculty Members
- 17.02 Academic Staff Members
- 17.03 Whistleblower Law
Chapter 18 - Discipline, Dismissal, Non-Renewal for Performance, and Termination During the Evaluation Period
- 18.01 Faculty Members
- 18.02 Academic Staff Members
- Appendices
Chapter 19 - Layoff/Non-Renewal for Program Redirection or Funding
- 19.01 Academic Staff Nonrenewal
- 19.02 Academic Staff Layoff
- Appendices
- 19-A Nonrenewal Review Form & Sample Letter
- 19-B Overview of Academic Staff Layoffs
- 19-C Layoff Review Form (SAMPLE)
- 19-D Layoff Review Form (Sample-Fillable)
- 19-E Layoff Letter For Academic Staff (SAMPLE) (Action Taken During Current Appointment)
- 19-F Layoff Letter for Academic Staff (SAMPLE-Fillable) (Action Taken During Current Appointment)
- 19-G Layoff Letter for Academic Staff (SAMPLE) (Unable to Provide Proper Notice of Nonrenewal)
- 19-H Layoff Letter for Academic Staff (BLANK-Fillable)(Unable to Provide Proper Notice of Nonrenewal)
- 19-I Sample Layoff Extension Letter
- 19-J Sample Partial Layoff Letter
- 19-K Referral Priority Brochure
Chapter 20 - Resignations and Retirement
- 20.01 Resignations and Retirement
- Appendices
Chapter 21 - Personnel Files and Open Records
- 21.01 Unclassified Personnel Files
- 21.02 Public Records
- Appendices