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Frequently Asked Questions

Q. Do faculty need to have six years of full-time service to be eligible for a sabbatical at the time of the application or at the time of the requested sabbatical?
A. Faculty need to have completed six years of full-time service by the start of the requested sabbatical.

Q.  If I had a faculty position at another institution outside the UW System prior to coming to UW-Madison, will that time count toward my six years of full-time service?
A. No.

Q. Can a faculty member who has held the title of “lecturer” or “visiting  professor” have that time count toward completing six or more years of full-time instructional service?
A. No.

Q. If I recently took a leave of absence, will that affect my eligibility in meeting the six-year requirement?
A. It will, if at any time during the leave you were off the university’s payroll.

Q. If I recently took a leave of absence in the past four years will that affect my ranking or priority for a sabbatical?
A. Leave taken in the past four years can be a mechanism used by the dean to determine which faculty will be approved for a sabbatical if a decision has to be made between faculty members.

Q. May I split my sabbatical between academic years or semesters?
A. No. The sabbatical must be taken during the fall or spring semester, or during the academic year (August-May).

Q. If I have not received tenure yet, may I still apply for a sabbatical?
A. Yes, but you must be a tenured faculty member by the time the sabbatical begins.

Q. May I take another one-year sabbatical in four or five years rather than waiting for six years?
A. No.

Q. May I seek supplementary grants or awards during the time of my sabbatical?
A. Yes. A faculty member may receive supplementary grants or other awards while on sabbatical, but any compensation (when combined with the amount of institutional compensation) may not exceed the full compensation normally received from the UW-System for that time period. Also, any compensation must be approved by the dean PRIOR TO the start of the sabbatical.

Q. Can I apply for a faculty development grant and sabbatical for the same time frame?
A. Yes, but if you are awarded a faculty development grant for the same time period, you must decide which of the two to accept. You may not use/take a sabbatical and faculty development grant during the same time period.

Q. Will taking a sabbatical affect my retirement or health insurance coverage?
A. Your health insurance will not be affected because you will be paid during your sabbatical. Your retirement benefit will not be affected if you are taking a one-semester 100% sabbatical. If you take a two-semester, 65% sabbatical, you will receive credit in the Wisconsin Retirement System for one full year, but will only be credited with earning 65% of your salary. This may affect your retirement benefit significantly if you are within three years of retirement. If you are within three years of retirement or if you have any questions about the affect of a sabbatical on your benefits, you should consult with a benefits counselor (262-5650) prior to submitting a formal sabbatical request.

Q. If I miss the departmental deadline to request a sabbatical, may I still submit an application?
A. You would need to talk to your department or program chair.

Q. If I need to change the dates of my sabbatical, whom do I need to contact?
A. Your department or program chair and your dean need to agree to the change. Once approved, the deans’ office must send a memo regarding the approved change to the Office of Human Resources.

Q. After being approved for a sabbatical, can I request that it be delayed to the next fiscal year?
A. No, you would need to reapply for a sabbatical for the next year.

Q. Do I have to submit a sabbatical report?
A. Yes.

Q. When is the sabbatical report due?
A. Reports for fall sabbaticals are due March 31st; reports for spring sabbaticals and academic year sabbaticals are due August 31st.

Q. How long does the sabbatical report need to be?
A. Two to three pages.

Q. Why do I have to repay my sabbatical costs if I do not return for one year of instructional service after my sabbatical has been completed? Are there any exceptions to this requirement?
A. This is statutory requirement (Wis Stats 36.11(17)(f)) and the university is obligated to collect the amount owed. The law does not provide for any exceptions.