UW-Madison
Unclassified Title Guideline

• STUDENT ASSISTANT* APPOINTMENTS AND TITLES

The following titles are available.

 

Title and Description Title Code Salary/
Stipend
Advanced Opportunity Fellow
Individuals holding these appointments are students in graduate or advanced professional school programs who receive support through equal opportunity funding provided by the State of Wisconsin under the Advanced Opportunity Program (AOP).

Taxes will not be withheld from these stipends. Except in rare cases, appointees will be required to pay taxes on the amount of stipend that exceeds the cost of tuition, fees, books, supplies and equipment. Appointees may be required to pay estimated taxes on a quarterly basis.
 

Y26NN

N/A

Fellow
This title is used for a UW-Madison graduate student holding a fellowship which provides freedom to devote full-time to obtaining an advanced degree.

Taxes will not be withheld from these stipends. Except in rare cases, appointees will be required to pay taxes on the amount of stipend that exceeds the cost of tuition, fees, books, supplies and equipment. Appointees may be required to pay estimated taxes on a quarterly basis.
 

Y21NN

N/A

Housefellow/Resident Assistant
These titles are reserved for student employees who are assigned to counseling and related responsibilities in student residence halls.

Payments made to housefellow/resident assistants are fully taxable as wages, and taxes will be withheld from monthly paychecks .
 

Y80NN

N/A

Lecturer (SA)
Provides formal classroom or laboratory instruction in an academic discipline under the general supervision of a faculty member. Effective delivery of instructional material, testing and grading are the primary duties of a Lecturer. This title can only be used for individuals enrolled in graduate school or in a professional program and the individual's presence at the university is primarily to be a UW student, not an employee.

Use of graduate students as lecturers may require written approval by the Dean's office. The lecturer title should not be used for a graduate student who is handling sections of a course taught by a faculty member, and should not be used as a substitute for the teaching assistant title.

Y30NN

current
salary
minima

Program Assistant
Project Assistant
These titles designate graduate students enrolled in a UW System institution who are employed to assist with research, training, or other academic programs or projects at the UW-Madison.

Departments wishing to pay above the minimum should seek approval from the appropriate dean or director.

Payments made to program or project assistants are fully taxable as wages, and taxes will be withheld from monthly paychecks .

Y42NN
Y43NN

current
salary
minima

Program Assistant-Grader/Reader
Project Assistant-Grader/Reader
These titles designate graduate students enrolled in a UW System institution who are employed to assist with grading at the UW-Madison.

These positions are paid a fixed hourly rate.

Payments made to program or project assistants are fully taxable as wages, and taxes will be withheld from monthly paychecks .
 

Y42NG
Y43NG

current
salary
minima

Research Assistant
A research assistant is a UW-Madison graduate student working towards a Master's or Ph.D. degree. An appointment as a research assistant is appropriate if the activity performed by the research assistant is primarily for the benefit of the individual's course of study and research and directly applicable to the individual's thesis or dissertation. Tasks which are irrelevant or unnecessary to the appointee's academic program or repetitive beyond that which is necessary to achieve excellence in the activity are not appropriate for an individual appointed as a research assistant.

The appointee is required to register for a full load of graduate courses and research. A maximum research assistant stipend is established annually on an institution-wide basis, although the amount of each individual stipend may vary among departments.

A research assistant is to be supported from the federal research funds only if it can be documented that the activities of the research assistant constitute necessary work towards the objectives of the sponsored research project which provides the funding.

Income taxes, but not social security taxes, are withheld from research assistant stipends.
 

Y41NN

current
salary
minima

Scholar
Certain scholarship awards carry with them a scholar designation for recipients under the terms of the endowment.

Taxes will not be withheld from these stipends. Except in rare cases, appointees will be required to pay taxes on the amount of stipend that exceeds the cost of tuition, fees, books, supplies and equipment. Appointees may be required to pay estimated taxes on a quarterly basis.
 

Y22NN

N/A

Teaching Assistant-Standard
Teaching Assistant-Senior
This title is appropriate for graduate students enrolled in a UW System institution who have been assigned teaching responsibilities in an instructional department under the supervision of an acdemic staff or faculty member.

Payments made to teaching assistants are fully taxable as wages, and taxes will be withheld from monthly paychecks .
 

Y33NN
Y33ND

current
salary
rate

Trainee
This title is used exclusively for UW-Madison students who are supported by a traineeship while pursuing a particular course of study. Traineeships are ordinarily sponsored through an extramural training grant and are designated as traineeships under the terms of the grant.

Taxes will not be withheld from these stipends. Except in rare cases, appointees will be required to pay taxes on the amount of stipend that exceeds the cost of tuition, fees, books, supplies and equipment. Appointees may be required to pay estimated taxes on a quarterly basis.
 

Y23NN

N/A

Undergraduate Assistant
The undergraduate assistant title is used in those rare circumstances in which no qualified graduate student is available to perform what would normally be a project assistant or teaching assistant function. Use of the title must have the approval of the dean, and documentation must show that attempts have been made to locate qualified graduate students.

Payments made to undergraduate assistants are fully taxable as wages, and taxes will be withheld from monthly paychecks .
 

Y51NN

 

current
salary
minima

or

rate

 

Undergraduate Intern
This title should be used chiefly for undergraduate students enrolled at the UW-Madison or at another university when the terms of a supporting grant or contract preclude the use of other normally appropriate titles. The title will accurately reflect the nature of the appointment when the assigned responsibilities are performed in a unit other than the unit in which the student is enrolled, and may form part of the student's academic curriculum.

Payments made to undergraduate interns are fully taxable as wages, and taxes will be withheld from monthly paychecks .
 

Y52NN

current
salary
minima