Chapter 16 Leaves of Absence and Leave Benefits

16.07 PAID LEAVE PAYOUT AT TERMINATION

The following table provides a summary of UW-Madison's policy regarding how unclassified employees’ (faculty, academic staff, limited appointees) paid leave balances will be handled at termination of employment with the university.

For the full UW-Madison policy on paid leave, refer to Unclassified Personnel Policies and Procedures UPPP Chapter 16.02.

For the full UW-System policy on paid leave, refer to the UW-System Unclassified Personnel Guidelines UPG Chapter 9 and UPG Chapter 10.

Event	Policy
Resignation/ Retirement	The employee may elect to use accrued vacation, vacation carryover, ALRA, and floating and personal holiday to extend the end date of the appointment, or receive a lump sum payout of accrued leave at termination, at his/her discretion. *
Layoff/ Non-renewal for Program Decision	The employee will receive a lump sum payout of accrued vacation, vacation carryover, ALRA, and floating and personal holiday at termination.
Layoff/ Non-renewal for Loss of Funding or Budget Decision	With sufficient notice in writing, the employer may require the employee to use accrued vacation, vacation carryover, ALRA, and personal and floating holiday prior to termination. Remaining hours will be forfeited. *
Non-renewal for Performance	With sufficient notice in writing, the employer may require the employee to use accrued vacation, vacation carryover, ALRA, and floating and personal holiday prior to termination. Remaining hours will be forfeited. *
Dismissal	The employee will receive a lump sum payout of accrued vacation, vacation carryover, ALRA, and floating and personal holiday at termination.

*Resignation/Retirement prior to a scheduled Layoff/Non-renewal date:

If an employee receives notice of Layoff/Non-renewal for Loss of Funding or Budget Decision or Non-renewal for performance, and was told in writing to use accrued leave prior to termination or forfeit the hours, then special payout rules apply if the employee elects to Resign/Retire prior to the scheduled Layoff/Non-renewal date. In this circumstance, at termination the employee will only receive a lump sum payout of remaining accrued leave that could have been used between the Resignation/Retirement date and the original Layoff/Non-renewal date. See UPPP 16.02 for further details.

Please note: an employee who Resigns/Retires prior to a scheduled layoff also may forfeit other layoff benefits. Contact the campus benefits office for more information: benefits@ohr.wisc.edu.