Maximum Levels of Appointments & Summer Session Appointments
Summer Appointments in Excess of 2/9 of the Academic Year for Faculty, Academic Staff, and Limited Appointees on C-Basis
Prior Approval of a Summer Appointment Exceeding 2/9ths Salary
The Board of Regents requires that any faculty, academic staff, or limited appointee on an academic year (9-month) appointment receiving more than 2/9th salary during a summer appointment must obtain prior approval from the appointee's Dean or Director (requirement of UW System Academic Planning Statement [ACPS] #4). It is the policy of the UW-Madison that any faculty, academic staff, or limited appointee on an academic year (9-month) appointment may not exceed eight months summer salary over any three-year period.
2003 = 2/9
2004 = 3/9
2005 = 2.27/9
2006 = 2.50/9
2007 = 3/9
2004 + 2005 = 7.27/9
2004 + 2005 + 2006 = 7.77/9 --- Therefore, 2008 summer
2005 + 2006 + 2007 = 7.77/9 appointment may not
2006 + 2007 + 2008 = exceed 2.50/9.
Payment Limitations for Summer Appointments
1. Faculty and academic staff on an academic year (9-month) appointment are typically ineligible to earn additional overload payments during any summer they earn 3/9ths summer salary.† Requests for exception to this policy require prior approval of the Academic Personnel Office.
2. The combination of summer "ninths" salary earned by faculty and academic staff on an academic year (9-month) appointment, plus any overloads earned during summer typically may not exceed 3/9ths salary during any one summer. The 8/9ths policy also applies (see 3. below). †Requests for exception to this policy require prior approval of the Academic Personnel Office.
3. The maximum summer "ninths" salary, plus summer overload payments earned by faculty and academic staff on an academic year (9-month) appointment may not exceed eight months summer salary over any three-year period. †Requests for exception to this policy require prior approval of the Provost.
+ 3/9ths + 2.5/9ths + 1/2 month salary overload payment during one summer only
= maximum 8/9ths summer salary allowed over a three-year period.
No later than October 1 of each year, each Dean or Director is required to send either a summary report or individual forms to the Academic Personnel Office (166 Bascom Hall) listing the name and rank of each individual approved for more than 2/9ths summer salary, the department, and the current summer appointment, plus the term of the summer appointments for the last two years [see sample form, http://www.ohr.wisc.edu/Forms/OverTwoNinths.htm].
For more detailed information, consult ACPS #4.
University of Wisconsin-Madison
Unclassified Personnel Policies and ProceduresóCh. 11.02
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Last updated November 7, 2013