Uncl—APPENDIX 5-G

SAMPLE

Academic Staff Letter of Appointment

Dear Ms. Smith:

It is my pleasure to confirm your appointment as an Assistant Researcher in the operational area of my lab starting [August xx, 2xxx], at a salary of [$xx,xxxx] annually. This appointment will be a [100%] fixed term renewable appointment through [June 30, 2xxx]. Renewal beyond that date is likely, but contingent upon funding, program need and satisfactory performance. Generally, academic staff are reviewed each spring for possible pay plan increases on July 1. Under the UW-Madison Academic Staff Policies and Procedures (ASPP) (copy attached), you are required to serve a minimum six-month period of evaluation (refer to ASPP 2.04 for details).

Your responsibilities are stated in general terms on the attached position description. I will serve as your supervisor.

Please refer to the Letter of Offer Attachment for additional information that you need to be aware of. Two items are particularly important. First, your employment is contingent upon verification of your identity and work authorization within three days of your first day of employment as required by federal law. Please note that Section 1 of the Form I-9 must be completed and returned to the department on or before your date of hire. Also, see [John Doe] in the departmental office within three days to complete the remainder of the I-9 form (the attachment lists the documents you can use). The second item I'd like to emphasize is the Staff Benefits Booklet. Many University benefits have strict time limits, so you must see [Jane Doe] in the departmental office as soon as possible to discuss your benefit options. Failure to do so could result in the loss of important benefits.

I look forward to working with you. Please do not hesitate to call me if you have any questions about your appointment.

It is the policy of [name of unit/department] to provide reasonable accommodation for qualified employees with disabilities. If you need accommodation to perform the essential functions of your position, please contact me [or your Division-level Personnel Representative] at [phone # and address].

Sincerely,

Notes:

• For terminal appointments, include end date; if "short-term," substitute the "Benefits Booklet...Short-Term Academic Staff" for the regular Staff Benefits Booklet
• For rolling horizon appointments, include length of the appointment
• If person was previously employed in the same operational area, delete reference to evaluation period