Wisconsin Week PUBLICATION

The open recruitment procedures for faculty, academic staff and limited positions require that a Position Vacancy Listing (PVL) be filed, via the Dean’s Office, with the Academic Personnel Office (APO) [see Chapter 3.01]. Once approved, APO will post the PVL at various locations on campus. The PVL is also available through "PVL Inquire" for PVL users, and for the public on the web at http://www.ohr.wisc.edu. The contact person is responsible for fulfilling the Recruitment Efforts Plan, if one is required.

OTHER NEWSPAPER ADS

Placement by the Employing Department

An employing department may wish to submit a newspaper ad to attract additional applicants. To further enlarge the pool of candidates, consideration should be given to advertising in a variety of other publications and/or contacting a variety of professional organizations (see “Enlarging the Pool of Candidates” in the Search Handbook.) NOTE: Do not advertise until the PVL has been released for open recruitment; subsequent changes prior to APO’s approval may require re-advertisement.

Contents of the Ad

A newspaper ad should contain the same basic information as stated in the PVL, and will normally include the following:

1. TITLE—The official title is preferred; however, the working title may be used.
   
2. MINIMUM DEGREE REQUIRED AND OTHER QUALIFICATIONS —These must be consistent with those listed on the PVL.
   
3. SALARY—Salary may be listed as a minimum, a range, or a fixed amount; or, the statement “commensurate with qualifications” may be used. If salary is specified, it must be consistent with the salary listed on the PVL.
   
4. PERCENT TIME —The percent time stated should be consistent with the PVL.
   
5. DUTIES—Duties listed should be a summary of principal duties listed on the PVL.
   
6. NAME AND ADDRESS OF CONTACT PERSON —A statement should be included indicating to whom the application should be made, e.g., “Send resume with letter of application to _____________.”
   NOTE: Put PVL # in ad if the Academic Personnel Office is listed as a contact.
   
7. APPLICATION DEADLINE —Must be the same as the date on the PVL.
   
8. EQUAL OPPORTUNITY STATEMENT —The following statement must be included: “UW-Madison is an Equal Opportunity Employer.”
   
9. OPEN RECORDS STATEMENT —The following statement must be included: “Unless confidentiality is requested in writing, information regarding the applicants must be released upon request. Finalists cannot be guaranteed confidentiality.” (See Appendix 3-E.)

Discount with Madison Newspapers, Inc. (MNI)

UW-Madison receives a sizable discount in the price charged by Madison Newspapers, Inc., for classified advertising if specific information (included in Accounting Data section below) is given to MNI at the time the ad is placed.

Billing

UW-Madison Accounting Services will be billed directly, and the employing department will be sent a copy of the charges.

Procedures for Placing Ads with Madison Newspapers, Inc.

1. Contacting MNI—To place an ad with Madison Newspapers, Inc., the contact person from the employing department should call 252-7723 and identify himself/herself as from the UW-Madison. (Agency numbers are no longer used and should not be given.)
   
   
2. Accounting Data—Complete accounting data to be charged should be provided in the format shown in the sample below:

An account number should be indicated if applicable. Class codes are not required since classified advertising is always 3062. MNI has been instructed to accept advertising requests only if the complete coding is provided.

3. Request for Copy of the Ad—The contact person from the employing department should request a copy of the ad, if desired, at the time the ad is placed.