Help Contents
FAQs and Terminology
Introduction to CHRIS
Searching HR Transactions
The Search facility gives you the opportunity to list HR Transactions that you or others have created. Depending on the owners of the Transaction and your authorization level, Transactions listed can be updated, viewed, printed, or used as templates for a new Transaction.
In most cases the basic Search screen will provide all you need to find the HR Transactions you want to see. Advanced Search provides a more elaborate means to select a group of Transactions.
1. Basic Search
NOTE: The more search criteria you choose, the narrower you search will become, but at least one search criteria is required. HR Transactions that are not Class Approved are displayed only for the creator, assigned proxies, and responsible HR staff.
Mine (checkbox) - Check this box to search for all HR Transactions created by you.
Proxied to me (checkbox) - Check this box to search for all HR Transactions for which you have Proxy rights (i.e. someone else has set you up to be able to look at or update their Transactions that they have created).
Draft (checkbox) - Check this box to search for HR Transactions that are in 'Draft' Status for which you are the creator, proxy, or responsible HR staff.
Under HR Review (checkbox) - Check this box to search for HR Transactions that are in 'Dept Review', 'Div Review', or 'CPO Review' Status for which you are the creator, proxy, or responsible HR staff.
Class Approved (checkbox) - Check this box to search for HR Transactions that are in 'Class Approved' Status.
Filled Positions (checkbox) - Check this box to search for HR Transactions that are in 'Filled' Status (any status after an Applicant has been Selected).
Title - Enter title code, if known. If unknown press [q], enter the first letters of the title you are seeking, press [FIND], then highlight the title to select and press the [O.K.]. (Also see selection list filter.)
UDDS - Enter up to 7 characters of a UDDS or press [q], enter the first three alpha/numeric for the UDDS desired, press [FIND], highlight the UDDS desired and press [O.K.]. (Also see selection list filter.) Multiple UDDS values can be entered for search.
Execute Query - Runs the query with the search criteria selected and takes you to the Search Results screen.
Clear All Fields - Clears all the fields of any search criteria chosen.
** Note: HR Transactions that are not Class Approved are displayed only for the creator, assigned proxies, and responsible HR staff. Survey Transactions only display if explicitly named as the desired Transaction Type on the Advanced Search screen.
2. Advanced Search
NOTE: The more search criteria you choose, the narrower you search will become, but at least one search criteria is required. HR Transactions that are not Class Approved are displayed only for the creator, assigned proxies, and responsible HR staff.
Mine (checkbox) - Check this box to search for all HR Transactions created by you.
Proxied to me (checkbox) - Check this box to search for all HR Transactions for which you have Proxy rights (i.e. someone else has set you up to be able to look at or update their HR Transactions that they have created).
Draft (checkbox) - Check this box to search for HR Transactions that are in 'Draft' Status for which you are the creator, proxy, or responsible HR staff.
Under HR Review (checkbox) - Check this box to search for HR Transactions that are in 'Dept Review', 'Div Review', or 'CPO Review' Status for which you are the creator, proxy, or responsible HR staff.
Class Approved (checkbox) - Check this box to search for HR Transactions that are in 'Class Approved' Status.
Filled Positions (checkbox) - Check this box to search for HR Transactions that are in 'Filled' Status (any status after an Applicant has been Selected).
Title - Enter title code, if known. If unknown press [q], enter the first letters of the title you are seeking, press [FIND], then highlight the title to select and press the [O.K.]. (Also see selection list filter.)
UDDS - Enter partial or full 7 character UDDS or press [q], enter the first three alphanumeric characters for the UW division desired, press [FIND], highlight the UDDS desired and press [O.K.]. (Also see selection list filter.) Multiple UDDS values can be entered for search.
Creator Last Name - Enter the Last Name of the Creator of the HR Transactions to search for.
Creator First Name - Enter the First Name of the Creator of the HR Transactions to search for.
Logon Name - Enter the Logon Name of the Creator of the HR Transactions to search for.
HR Transaction ID - Enter the HR Transaction ID of the HR Transaction to search for. No other search criteria will be checked because only one HR Transaction will be returned in the search results.
Certification Number - Enter the Certification Number associated with the HR Transaction to search for. No other search criteria will be checked because only one HR Transaction will be returned in the search results.
Appointment ID - Enter the Appointment ID associated with the HR Transaction to search for. No other search criteria will be checked because only one HR Transaction will be returned in the search results.
Appointment Type - Choose the Appointment Type to search for (Classified Permanent, Classified Project, Limited Term Employment).
HR Transaction Type - Choose the HR Transactions Type to search for.
Employee Hired Into the Position Last Name - Enter the Last Name of the Employee Associated with a HR Transaction to search for.
Employee Hired Into the Position First Name - Enter the First Name of the Employee Associated with a HR Transaction to search for.
Prior Employee Last Name - Enter the Last Name of the Prior Employee Associated with a HR Transaction to search for.
Prior Employee First Name - Enter the First Name of the Prior Employee Associated with a HR Transaction to search for.
Working Title - Enter the Working Title of the HR Transaction to search for.
Appointment Effective Date Between - Enter a Date Range that the Appointment Effective Date falls between.
Execute Query - Runs the query with the search criteria selected and takes you to the Search Results screen.
Clear All Fields - Clears all the fields of any search criteria chosen.
* Note: HR Transactions that are not Class Approved are displayed only for the creator, assigned proxies, and responsible HR staff. Survey Transactions only display if explicitly named as the desired Transaction Type on the Advanced Search screen.
3. Search Results View1
Title - Title for the HR Transaction.
Div/Dept - Division/Department for the HR Transaction.
HR Tran Status - Current Status of the HR Transaction.
Employee Name (or 'Note') - Name of the Employee assigned to the HR Transaction or a 'Note' about the transaction.
Type - Type of HR Transaction that was created (Position Vacancy, Reclassification, Update, Survey, LTE). CP=permanent vacancy, CJ=project vacancy, LTE=LTE, RCL=reclass, UPD=update, SVY=survey, PV=vacancy types where no type (CP,CJ) was selected.
Title - Title for the HR Transaction.
UDDS - UDDS for the HR Transaction.
HR Tran Type - Type of HR Transaction that was created (Position Vacancy, Reclassification, Update, Survey, LTE).
Status Date - Date and time that the HR Transaction has been put into the current Status.
Tran Status - Current Status of the HR Transaction.
Employee - Name of the Employee assigned to the HR Transaction.
Prior Employee - Prior employee of the position.
Cert Number - Certification Number associated to the HR Transaction.
Display CHRIS Record - Press the button to go to the associated CHRIS vacancy. Available only for authorized personnel.
Appt ID - Appointment ID of the person associated with the HR Transaction.
Effective Date - Date that the HR Transaction is effective.
Supervisor - Designated supervisor of the position.
Creator - Name of the person who created the HR Transaction.
Working Title - Working Title for the HR Transaction.
HR Transaction ID - Identifier assigned to the HR Transaction.
Edit HR Tran - Press button the open the HR Transaction in Edit mode. It will allow you to make changes to the HR Transaction if you are authorized. If you are not authorized, it will take you to the HR Transaction in View mode.
View HR Tran - Press button the open the HR Transaction in View mode. It will allow you to look at the HR Transaction, but not make any changes.
Display/Print HR Tran Documents - Press button to bring up the Print screen with possible reports to print.
Copy HR Tran To New Tran - Press button to bring up the Copy Screen with possible copy options.
Refresh Query - Runs the query with the search criteria selected and refreshes the Search Results screen with any updated data.
4. Search Results View2
Title - Title for the HR Transaction.
UDDS - Division/Department for the HR Transaction.
HR Tran Status - Current Status of the HR Transaction.
HR Tran Type - Type of HR Transaction that was created (Position Vacancy, Reclassification, Update, Survey, LTE).
Appt ID - Appointment ID of the person associated with the HR Transaction.
Tran Eff Date - Date that the HR Transaction is effective.
Title - Title for the HR Transaction.
UDDS - UDDS for the HR Transaction.
HR Tran Type - Type of HR Transaction that was created (Position Vacancy, Reclassification, Update, Survey, LTE).
Status Date - Date and time that the HR Transaction has been put into the current Status.
Tran Status - Current Status of the HR Transaction.
Employee - Name of the Employee assigned to the HR Transaction.
LTE Applicant Status - Designated supervisor of the position.
Cert Number - Certification Number associated to the HR Transaction.
Display CHRIS Record - Press the button to go to the associated CHRIS vacancy. Available only for authorized personnel.
Appt ID - Appointment ID of the person associated with the HR Transaction.
Effective Date - Date that the Position Description is effective.
Title Prior to Reclass - Prior employee of the position.
Creator - Name of the person who created the HR Transaction.
Working Title - Working Title for the HR Transaction.
HR Transaction ID - Identifier assigned to the HR Transaction.
Edit HR Tran - Press button the open the HR Transaction in Edit mode. It will allow you to make changes to the HR Transaction if you are authorized. If you are not authorized, it will take you to the HR Transaction in View mode.
View HR Tran - Press button the open the HR Transaction in View mode. It will allow you to look at the HR Transaction, but not make any changes.
Display/Print HR Tran Documents - Press button to bring up the Print screen with possible reports to print.
Copy HR tran To New Tran - Press button to bring up the Copy Screen with possible copy options.
Refresh Query - Runs the query with the search criteria selected and refreshes the Search Results screen with any updated data.