Help Contents
FAQs and Terminology
Introduction to CHRIS
Appointment Letter
HR Transaction Reports
The print function to generate HR Transaction-related reports can be initiated in 2 ways:
1. With the Transaction selected on the search results screen or the HR Transaction displayed in edit or view-only mode, on the top menu bar select File and then Print.
2. With the Transaction selected on the search results screen press the 'Print/Display HR Tran Documents' button.
After the print selection screen appears and the button for the desired report is pressed, Adobe™ Acrobat will open and the report will display in a separate browser window. The report can be viewed online or, using the browser print function, printed to any printer defined to your workstation.
Important Notes:
1. If you wish to email the PD or any of the other reports to someone, see Email PD Reports.
2. Please read the 'Please Read' note on the print screen and review potential report problems.
1. System Requirements
A. Adobe™ Acrobat
For printing purposes, people using the system should have a recent version of Adobe™ Acrobat Reader on their machines. That can be downloaded for free from http://www.adobe.com/products/acrobat/readstep2.html.
B. Interaction with Web Browser
2. Print HR Transaction Documents
NOTE: Pressing one of the print buttons opens an Adobe™ Acrobat window with the desired report. From there you will need to print the report using the Adobe™ Acrobat print option.
Title - Title for the HR Transaction.
UDDS - UDDS for the HR Transaction.
PD Status - Current Status of the HR Transaction.
PD Status Date - Date that the HR Transaction has been put into the current Status.
PD Package ID - Identifier assigned to the HR Transaction.
Employee - Name of the Employee assigned to the HR Transaction.
Supervisor - Supervisor of the position.
Cert Number - Certification Number associated to the HR Transaction.
Appt ID - Appointment ID associated with the HR Transaction.
PD Eff Date - Date that the Position Description is effective.
Prior Employee - Prior employee of the position.
Creator - Name of the person who created the HR Transaction.
Print All Associated Reports (excludes Appointment Letter and Auth to Hire reports) - Press button to print all the reports associated with the HR Transaction.
Print Position Description - Press button to print the Position Description.
Print Organizational Chart - Press button to print the Organizational Chart.
Print Supervisor Exclusion Report - Press button to print the Supervisor Exclusion report, if one exists.
Print Confidential Exclusion Report - Press button to print the Confidential Exclusion report, if one exists.
Print Management Exclusion Report - Press button to print the Management Exclusion report, if one exists.
Print Authorization To Hire Report - Press button to print the Authorization To Hire report.
Print Reclassification Report - Press button to print the Reclassification report.
Print Receipt Of Reclassification Decision Report - Press button to print the Receipt Of Reclassification Decision.
Print Appointment Letter - Press button to bring up the Appointment Letter screen where appointment letter information needs to be entered.
Close - Press button to close the Print screen.
3. Available Reports
(Note: See Hard Copy PDs)
A. Position Description - this is the standard position description document without the org chart or exclusion documents. One modification to the standard PD is that the Requirements and Additional Requirements from the Authorization to Hire screens display under the heading of 'Special Requirements' after the Knowledge and Skills.
B. Organizational Chart - the org chart is displayed in and outline-like format, where different levels are represented by indentation.
C. Supervisory Exclusion - this is the standard exclusion document.
D. Confidential Exclusion - this is the standard exclusion document.
E. Management Exclusion - this is the standard exclusion document.
F. Authorization to Hire - this is a report of only the data on the Authorization to Hire screens.
G. Reclassification Report - this is the standard reclassification report.
H. Receipt of Reclassification Decision - this is the standard receipt of reclassification decision report.
4. Viewing the Reports with Adobe™ Acrobat
After any of the report buttons are pressed, an electronic version of the report will appear in a new browser window blended with Adobe™ Acrobat PDF functionality. At this point, you can view the report. To save or print the report you must use the Acrobat menu that appears just above the top of the report presentation. The image of a floppy disk is on the far left of the menu and is the option for Save/Save As; the right end of the menu has a red icon labeled Adobe.
Pass the cursor over each option to see what function the icon represents. Also see Email PD Reports.
5. Report Problems
If there is a problem running a report as described above, please consider the following possibilities:
A. The report may have worked, but the browser window with the report may not have opened on top of the other open windows. Check the Windows task bar at the bottom of your screen for open browser windows that may contain the report.
B.Your workstation does not have a current version of Adobe™ Acrobat.
C. The browser window used to link to the logon window for CHRIS or CHRIS-HR no longer has the URL for that system; that is, you used that window to link to another site after logging on to CHRIS or CHRIS-HR. Use the Back function to return to the application URL. Open another browser window to link to another site.
D. You are using Netscape and were able to print a report or reports during a given session. However, when you try to print another report, nothing happens. Possible problems are:
1. You may have
closed the browser window that opened to display the previous reports.
Netscape opens a new window to display first report requested. Netscape
identifies this window as the report window and, if it is closed, a new
window is not opened and the process stalls. We do not have control over
this shortcoming. Internet Explorer does not have this problem.
2. You may have closed the separate Adobe Acrobat Reader window that opens the
first time a print is done.
In both cases, close all CHRIS and browser windows. Then open the browser
again and try the application and report.
E. An error may have occurred in the program processing. Close all CHRIS, CHRIS-HR and browser windows. Then open the browser again and try the application and report. If the problem persists, contact the DoIT Help Desk.