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Reclassification

Goals Activities

Knowledge Skills

Organization Chart

Tran Comments

Supervisor Exclusion

Confidential Exclusion

Management Exclusion

History

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Reclassification

1. Reclassification Justification Guidelines

A. Description of Logical and Gradual Changes

Include a brief summary of the former position's duties and responsibilities. Identify the changes that have impacted on the level of the position (include when, why and how the changes occurred).

Identify the position's level of decision-making, discretion, independence of action, complexity, consequence of error, and impact on the unit or organization.

Logical Changes - changes that are reasonably related to the previous duties or responsibilities of the position.

Gradual Changes - if the duties that constitute the reason for the class level change was at least 26% of the position, the change to 51% of the total position is considered gradual.

** For those reclassifications that are identified as a progression within the specification, requestor only needs to identify how long the employee has been in the current classification (rule of thumb is approximately a year), whether the employee has attained the necessary training/experience, and if the supervisor agrees with the request.

B. Class Specification Language/Allocation Pattern Appropriate to Request

Insert appropriate class specification language and allocation patterns, if appropriate.

C. Summary

Identify how the position now relates to the class specifications for the higher-level position.

D. Positions Used as Comparisons (Name/Class/Unit/Brief Description), if applicable

Identify other comparable positions performing similar duties. Include the name of the employee(s), classification, and employing unit, and brief description of duties and responsibilities.

 

2. Reclass Detail

Current Title - The Title Classification of the employee at the time the Reclass was requested.

Sched-Range (Current Title) - The Schedule & Range of Title Classification of the employee at the time the Reclass was requested.

Date Began In Current Title - The Date the employee began in the "Current" Title Classification.

Date Began Current Duties - For Reclass, Update & Survey Transactions, the Date that the Employee Began the Duties Described in the PD.

Proposed Title - The Title to which the creator originally suggested the employee be reclassed.

Sched-Range (Proposed Title) - The Schedule & Range of the "Proposed" title.

Proposed Effective Date - The original Proposed Effective Date for the employee to begin in the reclassed title.

Working Title -The Working Title for the position - this is what is used by web search engines.

Career Executive - Indicator of whether the Reclass is for a career exective position.

Date Materials Received By Div - The date the Reclass Transaction and supporting documents were submitted to the Division HR office.

Date Materials Received By CPO - The date the Reclass Transaction and supporting documents were submitted to CPO.

PD/Reclass Effective Date - PD Effective Date is initially set to the first day of the next pay period after Div HR or CPO received the reclass materials (depending on delegation).

Approved Title Code - The Title which was finally approved for the Reclass request.

Sched-Range (Approved Title) - The Schedule & Range of the "Approved" Title.

Current Rate - The Pay Rate of the employee at the time the Reclass was requested.

Rate Adjustment - The Pay Rate Adjustment implemented with the approved Reclass.

New Rate - The Pay Rate implemented with the approved Reclass.

Logical & Gradual Changes - Logical & Gradual changes in the employees duties which may justify a Reclass.

Class Specification Language - Appropriate Class Specification Language & Allocation Patterns - See DER's title website.

DER Title Specs - Press to see DER's Title Specification website

Reclass Summary - A Summary of how the position relates to specifications of the higher-level position.

Positions Used For Comparison - Name, classification, employing unit and duties of employees in comparable positions.

Denial Comments - Press to see any comments related to a denial of the reclass.

Reclass Paper Flow - Press to open a PDF of the Paper Flow Process associated with reclasses.

3. Reclass Status History

Event - The event that happened to place the Reclassification into the listed status.

Reclass Status - The status that the Reclassification has been in.

Status Date/Time - The Date and Time that the Reclassification was placed into the listed status.

Status Set By (Name Or Logon ID) - The Name or Logon ID of the person who placed the Reclassification into the listed status.

 

4. Reclass Actions

Approve Reclass (without Audit) - Press to approve the Reclass at your level. Approval by Division HR staff for a title for which they do not have reclass delegation will go to CPO for further review. If the Division has delegation, the Reclass will be fully approved.

Deny Reclass (without Audit) - Press to Deny the Reclass if no audit was done. NOTE: If the Reclass is denied and the individual that denied the reclass has delegation, an Update Transaction in Class Approved status will be created. If the Reclass is denied and the individual that denied the reclass does not have delegation, an Update Transaction will be created andit will be placed into the next level of needed approval.

Audit Date - The date that an audit was performed for the reclass.

Denial Comments - Press To Open A Larger Typing Area For Denial Comments. Please Include Name and Date with Comments.

Approve Reclass with Audit - An Audit Date is required for this option. Press to approve the Reclass at your level. Approval by Division HR staff for a title for which they do not have reclass delegation will go to CPO for further review. If the Division has delegation, the Reclass will be fully approved.

Deny Reclass with Audit - An Audit Date is required for this option. Press to Deny the Reclass if an audit was done (the audit date is required for this selection). NOTE: If the Reclass is denied and the individual that denied the reclass has delegation, an update PD in Class Approved status will be created. If the Reclass is denied and the individual that denied the reclass does not have delegation, an Update Transaction will be created and it will be placed into the next level of needed approval.

Appeal Date - The date that an Appeal was made by the Employee.

Appeal To - To Whom the Appeal was made - a dropdown list of appropriate authorities is provided.

Appeal - 'Appeal Date' and 'Appeal To' must be entered for this option. Press to enter the Appeal into the reclass status history. Appeals to authorities not using the CHRIS/CHRIS-HR system will be entered by authorized UW - Madison HR staff.

Employee Withdrew Reclass Request - Press if the employee has withdrawn the reclass request. An option to use the Reclass Transaction to create an Update Transaction in draft status will be given. This action will be entered by an authorized HR person on behalf of the employee.

Competition Required - Press if Competition is required. This will create a Position Vacancy Transaction in Draft status that will need to go through the normal competitive and approval process for Position Vacancies.

Create New Update PD from this PD - Press to use the Reclass Transaction to create an Update Transaction in draft status. An example where this may be needed is if the Reclass was withdrawn without choosing the option to create an Update Transaction, but now the Update Transaction is wanted.

Undo Previous Action - Press to remove the previous action taken on this Reclass; i.e., approval, denial, appeal, withdraw, require competition.

Cancel - Press to Close the Reclass Action screen

Reclass Paper Flow - Press to open a PDF of the Paper Flow Process associated with reclasses.


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