Position Description System

FAQs and Terminology

Contents of the E-PD Help System

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I. Position Description System

A. Introduction

B. Basic Instructions for Creating a Position Description Package

C. Basic Submission, Rejection and Approval Process

D. Position Vacancy, Reclass, Update and Survey PDs

E. Frequently Asked Questions

F. Basic Instructions for Creating an LTE Package - NEW

G. Recent CHRIS System Enhancements - NEW

II. Overview of Position Description

A. Getting Started

1. Supervisors and Their Designees

2. Human Resources Staff

B. Menus

C. Business Process

1. Workflow

2. User Roles

3. Business Rules

D. Application Screens

E. Spell Checking

F. Cut, Copy, Paste Text

G. Saving

H. Quitting

III. Logging On

A. Overview

B. Logon Screen for Supervisors and Their Designees

1. Forgot Password

2. Forgot Logon Name

C. Proceeding After Successful Logon

D. Logging On for Human Resources Staff

IV. Profile Screen

A. Overview

B. Name, Password, Contact Information

C. PD Default Values, Proxies

D. Proceeding After Saving Profile

V. Searching

A. Overview

B. Basic Search

C. Advanced Search

D. Search Results

VI. Copy PDs

VII. Position Description Package

A. Overview

1. Purpose of a Position Description

2. Who Creates a PD

3. 'Position Description Package' Defined

4. One Position Description Per Title

B. Basic Instructions for Creating a Position Description Package

C. Error Checking

1. Error Results List

2. Fixing Errors

D. Submission, Rejection and Approval

E. Who Can View and Update a PD Package? 

F. How to Compare PDs 

1. Input

2. Results

G. Authorization To Hire

1. Page 1

a). Overview

b). Entering Titles

2. Page 2

a). Overview

b). Project Positions

3. Reclassification

a). Reclassification Justification Guidelines

b). Reclass Detail

c). Reclass Status History

G. Goals and Activities

1. Overview

2. Viewing Data for a Given Title

3. Copy Goals, etc. From Another Title

4. Select the Goals

5. Goal Entry

6. Activities Entry

I. Knowledge and Skills

1. Overview

2. Viewing Data for a Given Title

3. Enter Knowledge and Skills

J. Organization Chart

1. Overview

2. Default Org Chart

3. Org Chart Entry

4. Detail Entry

5. Manipulating the Org Chart

K. Position Description Comments

L. Exclusion Forms

1. Supervisor Exclusion

a). Overview

b). Page 1

c). Page 2

2. Confidential Exclusion

a). Overview

b). Relationship to Goals and Activities

3. Management Exclusion

a). Overview

M. Status History

1. Overview

2. PD Status History

3. PD Employee

VIII. Menu

A. Overview

B. File Menu

C. Edit Menu

D. Actions Menu (Position Vacancy, Survey, Update)

E. Actions Menu (Reclassification)

F. Tools Menu

G. Window Menu

H. Help Menu

IX. Reports (Printing all or part of a PD)

A. Overview

B. System Requirements

C. Print Position Description Documents

D. Available Reports

X. Position Descriptions On The Web (not yet available)

A. Overview

B. Classified Vacancies

C. Position Descriptions

XI. Problems, Solutions, and FAQs

A. Overview

B. Browser Issues

C. Network Issues

D. Report Issues

E. Business errors vs. Technical Problems

F. Security Concerns

G. Where to get Help

1. Help Desk

2. CPO and Division HR staff

H. Frequently Asked Questions

I. Terminology

J. Helpful Hints and Reminders

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