Help Contents
FAQs and Terminology
Introduction to CHRIS
Menus
The menu bar at the top of CHRIS/CHRIS-HR screens is similar to the standard Windows menu. The sub-menus have some standard selections and some selections unique to CHRIS/CHRIS-HR. The selections that are available on a certain screen depend on that screen, on the status of the displayed data, and on the authorization of the current user. The active selections on the sub-menus are in black font, while the inactive selections are in a dull gray color.
1. File Menu
New Blank HR Transaction - Opens a new blank HR Transaction screen for entry of a new transaction.
Save - Saves the current data. Only available on the HR Transaction screens and the Profile screens.
Print HR Package - Opens the Print screen which has options to print different reports. Only available on the Search Results screen or the HR Transaction screens.
Close Window - Closes the current screen.
Exit CHRIS - Closes all the windows in the Entire HR Transaction System.
2. Edit Menu
Edit HR Transaction - Opens the Position Description Package in Edit mode. It will allow you to make changes to the Position Description Package if you are authorized. If you are not authorized, it will take you to the Position Description Package in View Only mode.
Copy HR Transaction - Opens the Copy screen that has possible copy options. Only available on the Search Results screen or the PD Package screens.
Delete HR Transaction - Deletes the PD Package from the system. Only available on the Search Results screen or the HR Transaction screens.
Edit/Display CHRIS Position Vacancy record - Press the button to go to the associated position vacancy. Available only for authorized personnel.
Edit Profile - Opens the Profile screen associated with the user for adding or updating to the profile. Only available on the Search Results screen or the HR Transaction screens.
Cut - Cuts out the highlighted text and saves it on the clipboard. Only available on the HR Transaction screens.
Copy - Copies the highlighted text and saves it on the clipboard. Only available on the HR Transaction screens.
Paste - Pastes the text on the clipboard to the position designated. Only available on the HR Transaction screens. This option is only available if the Cut or Copy was done using the CHRIS/CHRIS-HR system itself. If the Cut or Copy was made from an external document, use Control+V, the standard Windows command, to do a paste. Note: If the text to be pasted is more than the receiving field can accept, NONE of the text will paste. You will have to reduce the text length until it is within the limit for the receiving item.
CAUTION: When copying from Word and pasting into a HR Transaction the
single quote (apostrophe) is sometimes converted into a question mark
(?). It seems to be those in the middle of a word (e.g., don't) or end
of a word that are converted. Other special characters such as a hyphen
are sometimes converted too. These conversion do not occur until the data
is saved so you may not notice it immediately. These all can be typed
over and restored to the correct character by anyone with authorization
to submit or approve the HR Transaction. You may want to review the large
text fields in the HR Transactions you have not yet submitted or approved
if you suspect you did a copy and paste of text that had quotes or other
special characters.
3a. Actions Menu (Position Vacancy, Update, Survey)
Note: Submission, Rejection and Approval are only available when the HR Transaction is open in Edit mode.
Submit HR Transaction - Submits the HR Transaction to the Dept/Div HR for approval. Available only for HR Transaction in Draft status.
Approve HR Transaction - Approves the PD Package to the Div HR/CPO staff for additional verification. Available only for PD Packages not in Draft status.
Approve Project Positiont - Opens the Project View form and checks for all the project positions beginning in the last five years for the specific department. Approves the Project portion of project position vacancies if the approval is requested. Available only for Project positions.
Reject PD Package - Rejects the PD Package to the previous level of approval.
For more details on these processes, please see PD SUBMITTAL, APPROVAL AND REJECTION.
3b. Actions Menu (Reclassification)
Note: Submission, Rejection and Approval are only available when the Position Description Package is open in Edit mode.
Submit PD Package - Submits the PD Package to the Dept/Div HR for approval. Available only for PD Packages in Draft status.
Reclass Action - Opens the Reclass action window to select how you want to proceed.
Approve PD Project - Not available for Reclassifications.
Reject PD Package - Rejects the PD Package to the previous level of approval.
For more details on these processes, please see PD SUBMITTAL, APPROVAL AND REJECTION.
3c. Actions Menu (LTE)
Note: Submission, Rejection and Approval are only available when the Position Description Package is open in Edit mode.
Submit PD Package - Submits the PD Package to the Dept/Div HR for approval. Available only for PD Packages in Draft status.
LTE Action - Opens the LTE action window to select how you want to proceed.
Approve PD Project - Not available for LTE's.
Reject HR Transaction - Not available for LTE's.
For more details on these processes, please see PD SUBMITTAL, APPROVAL AND REJECTION.
4. Tools Menu
List My PDs - Goes to the Search Results screen and queries the data with 'Mine' as the only search criteria.
Search All PDs - Goes to the Basic Search screen where you can enter your own search criteria.
Error Check Entire PD Package - Opens the Error List screen and checks the current Position Description Package for any errors. If errors are found, they will be listed on the Error List screen.
Spell Check - Not available yet.
Projects For A UDDS - Lists all of the Project appointments for a given UDDS over the last five years on the Project View screen.
Compare PDs - Opens the Compare Input screen for comparing two PD's.
5. Window Menu
Cascade - Cascades all open windows.
Tile Horizontally - Tiles all open windows horizontally.
Tile Vertically - Tiles all open windows vertically.
NOTE: Also displays all windows that are open and is helpful in locating windows that are hidden or minimized.
6. Help Menu
How To Create A PD - Opens a window with some basic tips on how to create a PD.
Help For Current Screen - Opens a help screen with help for the currently displayed screen.
Complete Help For PD System - Opens a help screen on the index page of the help system. Allows the user to select what to look for.