Help Contents
FAQs and Terminology
Position Description System
Overview of Position Description
Logging On
PD Profiles
Searching PDs
Position Description Package
Reports
Menus
View Projects
For A UDDS
Interaction with CHRIS
E-PD Interaction with CHRIS
Though the Position Description system is designed as a distinct application system, Phase I of the development incorporates a close relationship with CHRIS (the Classified Hiring and Recruitment Information System). This is because the PDs created in Phase I are the basis for position vacancy records on CHRIS. In the future, PDs created for reclass or update purposes will not be interact with CHRIS.
NOTE: PD refers to access to the PD system via the PD Logon screen; CHRIS-PD refers to access to the PD-system via a CHRIS screen.
1. Synchronization of PD and CHRIS-PD
PDs created logging on through the PD system or the CHRIS system are stored in the same database and are generally available in both systems depending on the PD status and authorization of the user.
2. Synchronization of PD and CHRIS
There are certain data, most of that on the PD Authorization to Hire and CHRIS Position Vacancy Title/UDDS screens, that are stored separately on each system once the CHRIS Position Vacancy record is created. Updating data on one of the systems automatically updates the equivalent data on the other.
One restriction has been implemented in this regard: Titles cannot be updated on CHRIS for vacancies originating on the PD system. This is because position summary, goals, activities, and knowledge and skills all depend on the existence of a particular title, and these data exist only on the PD system. Deleting or modifying a title on CHRIS would create severe data inconsistency problems between the two systems.
3. Accessing PDs from CHRIS
A. Various CHRIS screens have a selection to display the related PD data for a position vacancy that originated on the PD system.
B. The CHRIS Main Menu also has a selection to display the PDs for the person logged on. The default for this is to display the PDs that need to be reviewed at the department, division, or CPO level, depending on the user’s authorization level. Once this search results screen is displayed, the user has the option of modifying the search criteria.
4. Accessing CHRIS records from CHRIS-PD
Options on the Search Results screen and under Edit on the PD Menu bar will display the related CHRIS Position Vacancy screen if the PD is at least Division Approved. These options are only available to users who logged on through CHRIS.
5. Changes in Business Practices for Processing PDs and CHRIS Vacancies
A. All new position vacancies will be generated from the PD system.
B. Submission of PDs by supervisors is done online.
C. Approval and rejection of PDs by division and CPO HR staff are done online.
D. Exclusion forms now must be completed online.
E. Because the PDs will be displayed on the web, the language on the PDs must be checked extra carefully.
6. Changes in Tasks for Division HR Staff
A. Position vacancies created on the old CHRIS system can be processed on the new CHRIS system, but those created on the new system can only be viewed in the old version.
B. PDs do not need to be printed until an applicant is hired and the final signatures need to be done. This reduces paper as well as position processing time since there is no need to wait for PDs in the mail.
C. The status history of a PD and related CHRIS position vacancy can be tracked from PD creation to the payrolling of a selected applicant.
D. Logging on through CHRIS, HR staff can easily see the PDs that they need to review by pressing 'List My PDs'.
E. Generally, for divisions where supervisors will be entering PDs, the only data that division HR staff need to enter will be Area of Competition and exclusion form information.
F. When a PD is approved by division HR staff, the CHRIS record is automatically generated and populated with data from the PD.
G. Generally, the work of division HR staff is changing from entering data to validating and correcting data.
7. Changes on CHRIS and in the CHRIS Process
A. Titles cannot be changed on CHRIS records created through the PD system. This is because each title has related goals, activities, knowledges and skills, and job summary. Title changes must be done on the PD side and can be done even after the CHRIS record is created.
B. The CHRIS record data is automatically filled in from the PD.
C. Updating the data common to PD and CHRIS will automatically update on both systems.
D. Various CHRIS screens have the option to display the related PD for a given vacancy.
E. Class approval can no longer be done on the CHRIS record. This is done through the PD approval process.
F. Requirements and Additional Requirements will now print on the PD.
G. CHRIS records created on the old system can be updated and otherwise processed in the new version.
H. Tasks that will not change are those related to assigning and hiring
applicants for a CHRIS vacancy.