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University of Wisconsin - Madison

Position Vacancy Listing

PVL # 80741



Working Title:
Coordinator, Services for International Visiting Learners
Official Title:
Degree and area of specialization:
Bachelor's degree required, master's degree preferred. Internationally focused degree, international student program development, or international living experience required.
Minimum number of years and type of relevant work experience:
Minimum three years experience in program administration within higher education, involving attention to detail and data management. Background in the field of International Education required. Excellent writing, interpersonal, and verbal skills. Adept at using technological tools to efficiently provide information, communicate across a distance, manage data, and perform administrative tasks. Working independently with strong organizational skills is fundamental, but within an environment of teamwork and support of colleagues. A passion for the institutional commitment of making international connections and to developing global citizens and leaders is necessary.
Principal duties:
The Division of Continuing Studies (DCS) provides access to learning at UW-Madison via student admission as a non-degree student through the Adult Career and Special Student Services (ACSSS) and personal/professional development programs for non-credit learners through its department, Liberal Arts and Applied Studies (LAAS). This new position will be a resource in DCS for vetting potential learning opportunities across the spectrum, providing information regarding legal and policy requirements given the population, and then supporting DCS learning programs (Visiting International Student Program (VISP) and LAAS) with services necessary for hosting international visitors and providing a high quality comprehensive learning experience on the UW-Madison campus (both as non-degree, credit VISP students and visiting non-credit learners).

Under the general direction of the Associate Dean for DCS and Director for Adult Career and Special Student Services, this new position will link the activity of VISP (credit populations) and non-credit programs in DCS in particular, and facilitate the provision of services and activities to both populations. It will support the goal of providing a welcoming and supportive environment for all international students and learners at UW-Madison.

Specific roles include:

50% Review and assist in processing requests from institutions and individual students from outside of the US seeking an opportunity for studying at UW-Madison on a short-term and noncredit basis, as well as from UW- Madison faculty and staff with an interest in serving a group, such as professionals in their field. Provide advice on visa procedures/responsibilities and orientation strategies to support cultural adjustment and engagement by international students with the campus community. Close association with campus partners such as International Student Services (ISS) and knowledge of UW System academic policies and UW Madison standards is essential. Convene a committee of program leaders to ensure communication and collaboration across campus units with programs focused on international populations enrolling in both short-term credit and noncredit programs, utilizing VISP coordinators in discussions considering credit courses. Provide backup to VISP student service coordinators as needed.

30 % Implement and assist in development of campus resources and activities for and involving short term credit and/or noncredit international students. Interact with other campus services serving international students. Work with University Housing and established off-campus housing partners to monitor housing options and make arrangements in support of these international students. Arrange access to University resources (e.g. Internet, library, etc.) for a population as requested by the program coordinator and in accordance with campus policy and procedures. Attend activities involving international students. Collaborate with committees planning international student events; assist in planning and implementation of such events for nondegree credit and noncredit students.

10% Lead communication efforts for this population including developing a guidebook for campus faculty and staff regarding rules and opportunities with enrolling international visitors as nondegree students or non-credit learners, providing content for publications, writing and updating website content, conducting assessments to evaluate the experience from the learner's perspective and provide guidance for UW staff for program enhancement.

5% Office and Divisional Standards
- Serve as a role model to ensure individuals working in and requesting assistance from the office are treated with respect and civility.
- Demonstrate a commitment to diversity.
- Advance the mission, vision and strategic priorities of the Division through day-to-day responsibilities and special projects.
- Represent the Division via campus committees, initiatives and events as requested.

5% Other duties as assigned.
  Additional Information:
 This position is one of a team of advisors, counselors, and student status examiners who work together in ACSSS to serve a range of people seeking access to learning at UW-Madison. A flexible working style and strong work ethic are essential given the collaborative, dedicated, and creative spirit of the unit. Evening and weekend hours should be expected to coordinate and participate in activities for the visiting students and learners.

A criminal background check will be conducted prior to hiring.
A period of evaluation will be required

  Employee Class:
 Academic Staff
Full Time Salary Rate:Minimum $40,000 ANNUAL (12 months)
Depending on Qualifications
Term:This is a renewable appointment.
Appointment percent:100%
Anticipated begin date:OCTOBER 20, 2014
Number of Positions:1

Application must be received by: SEPTEMBER 19, 2014
Please apply electronically with a letter of application, curriculum vitae, and list of references submitted as a single PDF filed labeled with the PVL # and applicant's name (e.g., PVL#80741_Smith.pdf) to Leanne Morris, HR Assistant at the email address listed above.
Unless another application procedure has been specified above, please send resume and cover letter referring to Position Vacancy Listing #80741 to:
Leanne Morris
Phone: 608-890-3337
21 N Park St
Fax: N/A
Park St N 21
Madison, WI 53715-1218
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

NOTE: Unless confidentiality is requested in writing, the names of applicants must be released upon request. Finalists cannot be guaranteed confidentiality. In the case where there are fewer than five finalists, the names of the five most qualified candidates must be released upon request.  

UW-Madison is required by law to request data from applicants for employment in order to monitor its recruitment and selection practices. In order for us to meet this federal reporting requirement, please go to to fill out the Voluntary Self-Identification of Disability Form and the Applicant Self-Identification Form for Protected Veterans. Please reference the Position Vacancy Number when uploading your completed forms. Completing these forms is voluntary and your responses will be kept confidential and is not considered as part of the hiring criteria.

UW-Madison is an equal opportunity/affirmative action employer.
We promote excellence through diversity and encourage all qualified individuals to apply.
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