University of Wisconsin - Madison

Position Vacancy ID: 82673

Title: PROGRAM & POLICY SUPV

Working Title:	Emergency Mgmt Program Supv
FTE:	1
Schedule - Range:	81-03
Organization:	UNIVERSITY POLICE DEPARTMENT - OFFICE
Schedule Comment:	This position is considered an essential position for the University Campus. The final schedule worked will be discussed and agreed upon with UWPD management. In general, the hours will be during business hours Monday-Friday and they will need to meet the needs of the UWPD. Occasional work beyond or outside hours agreed upon may be required during emergencies, special events or as assigned. Because of the emergency responsibilities of the UW Madison Police Departments Emergency Management Unit, it should be understood that all unit employees may be required to work overtime, evenings, holidays and weekends with little or advance notice to support necessary training, exercises and/or emergency functions.

Job Summary:

The primary function of this position is to direct and supervise the Emergency Services Coordinators and emergency management programs of the UW-Madison Police Department, including scheduling, training, evaluating personnel, maintaining Emergency Management records, discipline, assigning work, and providing leadership towards fulfillment of the Department's mission and vision. This position is supervised by a police Lieutenant. The primary responsibilities of the Emergency Management Supervisor include: managing the Continuity of Operations Planning and Continuity of Government for the UW-Madison as well as the UW-System, assisting with emergency response plans including evacuation, logistics, pandemic, large population events, and other plans as needed. During an activation of the UW-Madison Emergency Operation Center, the EM Supervisor will be responsible for assisting in the EOC as well as playing key roles including EOC Assistant Manager when needed. The EM Supervisor is responsible for coordinating University Response Plan exercises twice a year, to include an activation and test of the Emergency Operation Center. Following the exercise this position will coordinate the After Action Report and Improvement Plan, and ensure noted items from these reports are addressed in a timely manner. During an actual activation of the University Response plan, this position will liaise or appoint an ESC to liaise with Emergency Government Specialist and Emergency Services Coordinators at Wisconsin Emergency Management and Dane County Emergency Management and advise them of all UW-Madison and UW System University Response Plan activations. This position will serve as the point of contact for Wisconsin Emergency Management and Dane County Emergency Management Emergency Operations Center activations.

In addition to the over 200,000 students and faculty and staff, this position will also be responsible for ensuring that we consider the general public who are at our campus communities for a variety of reasons such as visitors to campus, dignitaries, applicants, and those attending sporting events and concerts, etc. UW Madison has approximately 100,000 walk-in customers a year alone. This position will play a key role in developing and managing the emergency plans for problems that could occur during a Badger game that could ultimately negatively affect over 80,000 people in a mass population venue. The consequences of the University and of this position not performing emergency management and infrastructure security duties would pose a substantial risk to millions of dollars and years' worth of research. Additionally, this could result in a delay in development of new medical techniques, engineering technologies, and other benefits of cutting edge research that affect millions of people nation-wide.

This position will review Planning and Development grants for completeness, develop and recommend program policies and procedures, and ensure all ESC's are actively submitting grant proposals as they relate to the UW-Madison Police Department. Persons in this position will keep and manage records of emergency response and infrastructure security-related liaison activities with federal, state, county and local governmental entities for the university. Additionally, participate in disaster operations, staff the disaster field office or command post, assist in administering various disaster programs, and participate in project teams within Planning and Development.

In addition to weekday work, persons in this position will be required to work some weekends during special or other major events, and could be called in at any time in the event of an activation of the University Response Plan, or other emergency plan activation to assist with the EOC or other operations.

UW-Madison Police Department employees will support the Department's vision and mission by operating in a fair, unbiased manner which respects the rights and dignity of all individuals. Department employee's everyday actions will be guided by the Department's values of Respect, Integrity, Compassion, and Honor (RICH) and be grounded in the highest ethical and professional standards. Department employees are expected to work in partnership with the campus and area communities to provide leadership in solving community problems, preventing crime and providing a safe environment to fulfill the mission of the University. Employees will strive for excellence in fulfilling our Mission and Vision Statements, values and goals.

Goals and Worker Activities

A.	25%	Provides overall supervision, leadership and direction for the Emergency Management Staff, i.e. Emergency Services Coordinators, Operation Program Associates and UWPD First Responders.
	1.	Coordinate with management and unit staff in developing unit goals and objectives consistent with department wide strategic planning documents and management plans.
	2.	Develop and implement procedures, work objectives and priorities of work to be performed.
	3.	Develop individual employee goals and performance standards.
	4.	Conduct performance evaluations and sign as first-line supervisor. Discuss performance with assigned staff and complete appropriate forms on schedule. Assure identified needs for job-related training or career development are met.
	5.	Assure compliance and enforce work rules and investigate complaints. Counsel employees on work performance, work rules and disciplinary matters. Assist employees in improving job skills and knowledge.
	6.	Establish employee work schedules, authorize leave and overtime. Maintain records pertaining to schedules and leave usage.
	7.	Plans, assigns and reviews the work of subordinate staff. Direct the work of planning and development of full-time staff and LTEs. Prioritize and organize work to ensure that program requirements are met in a timely manner. Train staff in data management and confidential handling of the information.
	8.	Ensure that all federal/state safety procedures and rules are followed. Report unsafe acts or conditions. Investigate work-related accidents/injuries/incidents in a timely manner. Ensure that all necessary paperwork is completed and submitted to departments Worker's Compensation Coordinator in a timely manner.
	9.	Manage the student lead UWPD First Responder program.
	10.	Be an example for department members in demonstrating the RICH values and encouraging others to demonstrate those values in their everyday work.

B.	25%	Directs, oversees and participates in the completion and revision of University of Wisconsin Madison and UW System emergency management and response plans and supportive training. Work with local, state and federal counterparts to hold special training and exercises, and promote educational campaigns to keep our campus community and the surrounding area informed on how they can protect themselves and their families.
	1.	Provide technical assistance, direction and leadership to university/system departments for completion and revision of university emergency response plans. These plans provide an integrated approach to the emergency management function. This may involve on-site visits to various departments or system universities to assist in providing support in the completion and revision of their plans. This includes coordinating a conference call among all UW-System COOP contacts twice a year, or as needed.
	2.	Work directly with various levels of administration, monitoring the status of Department, College or University Plans within UW Madison as well as the UW System.
	3.	Manage the annual process of reviewing all emergency response plans to ensure concurrence with statutes, consistency amongst various levels, and other requirements.
	4.	Provide technical support for the University Response Plan and provide support to various departments in the planning process.
	5.	Provide exercise support for multi-yearly table-top, scenarios, and drills. This may include scenario development, drawing conclusions and reporting on outcomes from evaluations, and the provision of technical assistance with RAVE Wireless, or other technology.
	6.	Manage the development and implementation of shelter and evacuation plans for individual buildings, departments, or larger university units in accordance with FEMA and other requirements.
	7.	Manage the development of, and organize various emergency plan-related training programs; identify participants, develop agendas and consult with vendors and presenters in program logistics.
	8.	Manage the process and at time conduct Emergency Planning training sessions to train those who will develop their own unit plans.
	9.	Respond at the direction of the Planning and Development police management staff, either verbally or in writing, to inquiries from county emergency management programs in a timely manner. Keep the P&D police administrators informed on a regular basis.
	10.	Prepare and send appropriate responses to Records requests involving Emergency Management in accordance with State Law and Department Policy.
	11.	Assist the Department in the response and recovery efforts from disasters as may be required (e.g. after action reports, mitigation plans, etc.).
	12.	Manage the process of development of Emergency Response Plans for specific university buildings.
	13.	Develop contacts and maintain, manage, edit, and create data base material from information obtained from UW Madison Departments and UW System campuses for various emergency management projects.
	14.	Provide material or documents for placement on the Division's website to meet community needs for information regarding Emergency Management activities. Ensure the Division's website content is accurate and up-to-date.
	15.	Detail tasks and procedures for coping with the effects of natural and technological hazards.
	16.	Ensure that the unique emergency and security needs of the research being conducted is thoroughly addressed in the planning because if something happened, this would pose a substantial risk to millions of dollars and years' worth of research and could delay the development of new medical techniques, engineering technologies, and other benefits of cutting edge research that affect millions of people nation-wide.

C.	20%	Act as a team leader or participant for programs with the Infrastructure Security Unit of the UWPD Planning and Development Division.
	1.	Contribute to the planning of physical security services across the campus and at the University of Wisconsin Hospital and Clinics.
	2.	Schedule meetings and training for the personnel assigned to Infrastructure Security.
	3.	Assess the assessment of risk and vulnerability for critical and sensitive university facilities and personnel as part of a team.
	4.	Maintain access authority information on potential high risk/high profile targets across campus. Review and verify Access Control authorization applications.
	5.	Developing security protocols, access control planning and record keeping needed for securing the university's nuclear reactor, nuclear medicine, and any equipment subject to Nuclear Regulatory Commission review working with other Emergency Management Staff.
	6.	Developing security protocols, access control planning and record keeping needed for securing the university's Select Agent labs working with other Emergency Management Staff.
	7.	Investigate new project management techniques for the purpose of maintaining accurate data to be used in the provision of Infrastructure Security. Prepare reports or verify the accuracy of information and reports compiled by the Infrastructure Security Unit staff.
	8.	Research and assist in formulating improvements in the areas of access control and project management and aid in the purchasing of department equipment, material and supplies.
	9.	Develop schedules for the production of Access Control Cards (Badges) for campus schools and departments and oversee assist card production.
	10.	Assist with data entry of Access Control information which may contain sensitive and/or federally controlled personal information. This may also include the need to view and manipulate University Personnel data bases.
	11.	Develop and manage the emergency plans, working with others, to ensure the safety during Badger games for over 80,000 people, which is larger than many cities.
	12.	Draft and prepare appropriate responses to Records requests involving Infrastructure Security in accordance with State Law and Department Policy.
	13.	Develop contacts and maintain, manage, edit, and create data base material from information obtained from UW Madison Departments for various Infrastructure security projects.
	14.	Provide material or documents for placement on the Division's website to meet community needs for information regarding infrastructure-related issues.
	15.	Manage the UW-Madison Police Department Access Control Badging System and other security-related data systems. Collect data and prepare required reports. Develop, research, and evaluate new tools and technologies to meet business needs cost effectively.

D.	20%	Act as a team leader or participant for programs with the UWPD Planning and Development Division or the UWPD.
	1.	Review periodic statements for billing purposes for both infrastructure and emergency management services. In partnership with the Department's Business Specialist, oversee monthly billing for dozens of projects from access control to Continuity of Operations Planning.
	2.	Participate in purchase decisions, creating bids, and other procurement of needed equipment and supplies.
	3.	Work on the development and production of confidential Planning and Development or investigative reports as needed related to expertise regarding emergency management.
	4.	Maintain current databases on potential targets across the campus/UWHC. Act as a member of a team to prepare and distribute security surveys, as required.
	5.	Furnish information upon request to law enforcement agencies, attorneys, and the District Attorney's Office. Relay same to inquiring agency in accordance with Department policy and legally accepted procedures.
	6.	Provide assistance as directed during football games and other special events that may include participating as part of an event management team. Provide other assistance as directed in the processing of arrested persons at the processing location.
	7.	Train and update Division staff in the proper operation of Department computer software. Have complete familiarity and ability to use the computer software and hardware used to maintain records, data, and projects for the Police Department.
	8.	Involve staff in efforts to improve overall functioning, including team development, flowcharting, data collection and analysis, and feedback methods.
	9.	Coordinate and administer a comprehensive emergency Management staff training program.
	10.	Perform other duties as assigned.

E.	10%	Perform special projects and assignment as directed by unit manager and department Command Staff.
	1.	Handle new, transitional or one-time projects as directed by unit manager or command staff.
	2.	Plan, prepare and conduct presentations as requested by management for department sponsored events.
	3.	Participate in required URP exercises as assigned by department management.
	4.	Provide information to management on the preparation and review of institutional emergency plans and procedures.
	5.	Participate in Emergency Response activities as required.
	6.	Serve as departmental point of contact for NIMS related activities.

F.	0%	ESSENTIAL FUNCTIONS OF THE POSITION Within the Community:
	1.	Safeguard rights and dignity of individuals.
	2.	Deal ethically with the public; valuing trustworthiness, respect, responsibility, justice, fairness, caring, civic virtue and citizenship; having character, pride and professionalism.
	3.	Serve, communicate with and interact with the public and provide support to those who protect life and property.
	4.	Collect data, document, report and analyze incidents.
	5.	Educate and train the public by developing pamphlets, brochures, and articles. Provide structured classroom as well as informal training sessions.
	6.	Planning -- Being able to self-analyze, adjust, predict and adapt to change, have a futuristic outlook and visionary abilities, while working within multiple levels of government.
	7.	Communicate with and interacting with other agencies during times of crisis.
	8.	Build and maintain trust within the community, communicate with the public, and being an active member of the community.
	9.	Serve as a liaison to the Emergency Government Specialists and Emergency Services Coordinators at Wisconsin Emergency Management.

G.	0%	ESSENTIAL FUNCTIONS OF THE POSITION Within Our Department:
	1.	Safeguard rights and dignity of individuals, be an active member of the workplace community.
	2.	Deal ethically with each other; value trustworthiness, respect, responsibility, justice, fairness, caring, civic virtue and citizenship; have character pride and professionalism.
	3.	Use creativity to solve problems, especially when engaging non-planning and Development members of the department in emergency management and infrastructure security related issues.
	4.	Build and maintain trust, communicate within the Department.

Knowledge and Skills

Ability to maintain high integrity.
Ability to have high ethical standards.
Have proven the ability to demonstrate high professional standards.
Can work well as a team or individually. Knowledge and skills in emergency management.
Skill in infrastructure security.
Knowledge of tasks and procedures for coping with the effects of natural and man-made disasters, i.e., National incident Management System (NIMS), Continuity of Operations (COOP), Disaster Response and Recovery (DRR), Crisis Management.
Act as the first line supervisor for Emergency Services Coordinators. Plan, assign, and review work of subordinates.
The ability to comprehend and retain complex regulatory programs, including Department Policies and Procedures, University Work Rules, Wisconsin Administrative Code and Wisconsin State Statutes.
Skill in assessing risk and vulnerability for both facilities and personnel.
Skill in policy development.
Project management skills and abilities.
Ability to pay attention to key details, but also to be able to see the big picture.
Ability to effectively prioritize.
Knowledge of hazardous substances and their related hazards.
Skill in listening techniques, proficient in speaking with customers in person or by phone, ability to make sound decisions, and utilize proper verbal and written communications.
Skill in controlling emotions and the ability to work under stress.
Ability to quickly grasp campus geography, building information, jurisdictional issues.
Some knowledge of public and private resources and services they provide.
Knowledge of exercise design and evaluation procedures for emergency and continuity processes.
Technical skills, i.e., , ability to organize, maintain, and utilize various complex and confidential information files, working knowledge of record keeping and skill in accurate entry of key emergency management information.
Ability to effectively develop and deliver training to campus personnel and others on a wide variety of emergency management related issues.
Ability to lead both teams and individuals working on projects and planning related to emergency management, disaster recovery, or infrastructure security.
Skill in Grant Writing.
Knowledge of mitigation plans.
Skill in basic Emergency Medical Technician (EMT) training.
Skill in Word-processing (Microsoft Word, WordPerfect, Officewriter, etc.)
Skill in Utilizing Spreadsheets (Excel, Quattro-Pro, Lotus, etc.)
Knowledge of Computerized Police Records Management (HTE, etc.)
Skill in Utilizing Electronic Mail (E-mail)
Knowledge of Computer Virus Detection (Mcafee, Norton, Symantic)

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