Information Regarding Nonrenewal Notification to Academic Staff

January 24, 2001

TO:        Divisional Personnel Representatives

FROM:  Ann Lamboley, Academic Personnel Office

RE:        Nonrenewal of Academic Staff/ASPP Revisions

Please note the following revisions to the Academic Staff Policies and Procedures (ASPP), effective September 13, 2000, regarding the nonrenewal of academic staff:

• Prior to issuing a nonrenewal notice, the employing unit must obtain the approval of the dean, director or designee (ASPP 3.04);
• If approved, the employee will be issued a written letter of nonrenewal, including a statement of the reason or reasons and notification of the employee's right to appeal (ASPP 3.04);
• The employee will be provided with a copy of ASPP Chapters 3 and 9 (ASPP 3.04), along with the written notice of nonrenewal;
• Regarding cases of nonrenewal for unsatifactory performance, the employer must inform the employee in writing about areas of performance deficiency, as part the employer's efforts to work with the employee to improve performance to a satisfactory level (ASPP 3.03).

The second attachment contains four documents:

• An Academic Staff Nonrenewal Review form, indicating the information required to conduct a nonrenewal review, for reasons of funding loss or budget or program decision or unsatisfactory performance (ASPP 3.02 and 3.03);
• A fill-in-the-blank Academic Staff Nonrenewal Review form for use by employing units to request approval to issue a nonrenewal notice;
• A revised Sample Nonrenewal Letter for Academic Staff, indicating the information that must be provided to employees in writing (ASPP 3.04);
• A fill-in-the-blank Sample Nonrenewal Letter for Academic Staff for use by employing units to provide employees with written notification of nonrenewal.

If you have questions, please call me at 3-3806 or email me at alamboley@ohr.wisc.edu.